Administrative Assistant - Scheduling & Office Coordination

IES Residential; Webster (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

IES Residential in Webster, TX is seeking an Administrative Assistant to provide essential clerical support across departments. You will help with scheduling, document management, and customer service while maintaining professionalism and organization.

This on-site role requires strong communication and teamwork to keep office operations running smoothly. The position emphasizes confidentiality, multi-tasking, and reliable attendance.

Qualifications

• Strong organizational and time-management skills required.
• High school diploma or GED required; associate degree or administrative experience preferred.
• Pass pre-employment screenings such as background and motor vehicle record checks.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

Skills

Organizational skills

Time management

Communication

Customer service

Teamwork

Confidentiality

English proficiency

Spanish preferred

Education

High school diploma or GED

Associate degree or administrative experience preferred

Tools

Microsoft Office

Job description

IES Residential in Webster, TX is seeking an Administrative Assistant to provide essential clerical support across departments. You will help with scheduling, document management, and customer service while maintaining professionalism and organization.

This on-site role requires strong communication and teamwork to keep office operations running smoothly. The position emphasizes confidentiality, multi-tasking, and reliable attendance.