On-Site Administrative & Office Coordinator

Technibus, Inc.; San Antonio (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401K with Employer Match

Paid Time Off

Life Insurance

Medical Coverage

Job summary

IES in San Antonio, US, seeks an Administrative Assistant to provide essential clerical support across departments. You will handle calendars, communications, document management, and coordination while ensuring confidentiality and professionalism.

Minimum 2–4 years of experience. On-site role requiring strong organizational and customer service skills with proficiency in MS Office and the ability to multitask in a fast-paced environment.

Qualifications

• Strong organizational and time-management skills with attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service and problem-solving abilities.
• Ability to work independently and collaboratively within a team environment.
• Professional demeanor with confidentiality and sound judgment.
• Basic knowledge of office procedures and equipment.
• Ability to pass pre-employment screenings such as background checks.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and calendars.
• Answer and direct calls, emails, and correspondence professionally.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining office information.
• Coordinate office supplies, equipment, and general admin needs.
• Support meeting preparation, including agendas and notes.
• Assist with travel arrangements, expense reports, and departmental coordination.
• Greet visitors, clients, and vendors with excellent customer service.
• Maintain confidentiality of company records and employee information.
• Collaborate with team members to support daily office functions and projects.
• Perform additional duties as assigned.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Interpersonal skills

Microsoft Office

Multitasking

Attention to detail

Customer service

Teamwork

Education

High school diploma or GED

Associate degree or administrative experience preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

IES in San Antonio, US, seeks an Administrative Assistant to provide essential clerical support across departments. You will handle calendars, communications, document management, and coordination while ensuring confidentiality and professionalism.

Minimum 2–4 years of experience. On-site role requiring strong organizational and customer service skills with proficiency in MS Office and the ability to multitask in a fast-paced environment.