On-Site Office Coordinator

IES Residential Inc; San Antonio (TX); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

401K plan with Employer Contribution

Company Paid Time Off

Company Paid Life Insurance

Medical Coverage

Dental and Vision Coverage

Short Term Disability

Disability Coverage

Job summary

IES Administrative Assistant positions in San Antonio, TX require strong organizational and communication skills to support multiple departments. The role involves scheduling, coordinating documents, and handling inquiries with professionalism on-site.

The ideal candidate will have a high school diploma or GED and 2–4 years of experience, with proficiency in Microsoft Office and a customer-focused mindset. This is a full-time, on-site role with potential for growth within a large industrial

Qualifications

• Strong organizational and time-management skills with attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service and problem-solving abilities.
• Professional demeanor with the ability to maintain confidentiality.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

Skills

Organizational skills

Time management

Verbal and written communication

Interpersonal skills

Attention to detail

Confidentiality

Independent and collaborative work

Education

High school diploma or GED

Associate degree or administrative experience preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

IES Administrative Assistant positions in San Antonio, TX require strong organizational and communication skills to support multiple departments. The role involves scheduling, coordinating documents, and handling inquiries with professionalism on-site.

The ideal candidate will have a high school diploma or GED and 2–4 years of experience, with proficiency in Microsoft Office and a customer-focused mindset. This is a full-time, on-site role with potential for growth within a large industrial