Administrative Coordinator - Scheduling & Docs

Technibus, Inc.; Webster (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

401K plan with Employer Contribution

Company Paid Time Off

Company Paid Life Insurance

Medical Coverage (including Rx)

Dental Coverage

Vision Coverage

Job summary

IES is seeking an Administrative Assistant to provide essential clerical support across departments in Webster, Texas. You will handle scheduling, document management, correspondence, and general office coordination to maintain efficient operations.

Responsibilities include meeting scheduling, calendar upkeep, file organization, travel arrangements, and customer service for visitors and vendors while maintaining confidentiality and professionalism.

Qualifications

• High school diploma or GED required.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to pass background and motor vehicle record checks.
• English speaking, reading and writing preferred where necessary.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

Skills

Organization & time-management

Verbal and written communication

Customer service

Multitasking

Team collaboration

Discretion and confidentiality

Problem-solving

Education

High school diploma or GED

Associates degree or admin experience preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

IES is seeking an Administrative Assistant to provide essential clerical support across departments in Webster, Texas. You will handle scheduling, document management, correspondence, and general office coordination to maintain efficient operations.

Responsibilities include meeting scheduling, calendar upkeep, file organization, travel arrangements, and customer service for visitors and vendors while maintaining confidentiality and professionalism.