On-Site Administrative Assistant — Operations & Scheduling

Mac Donald Co; Coeur d'Alene, Spokane (ID, WA); On-site; USD 40,000 - 60,000; Full time

Job summary

Mac Donald Co in the Spokane-Coeur d'Alene area is seeking a full-time, on-site Assistant to support daily operations, schedule coordination, and team communication. The role emphasizes accurate records management and efficient workflow.

You will prepare reports, organize meetings, and assist leadership to ensure smooth operations. Ideal candidates show strong organizational skills, attention to detail, confidentiality, and a collaborative, professional mindset.

Qualifications

• Strong organizational and time management skills for scheduling and multitasking.
• Excellent written and verbal communication for professional correspondence.
• Detail-oriented with records, data entry, and reporting experience.
• Team-oriented mindset with collaborative abilities.
• Proficient with office software commonly used in administrative roles.
• Ability to handle confidential information discreetly.
• Experience in an administrative or assistant role is an asset.
• Associate's degree in business administration or related field preferred.

Responsibilities

• Support daily operations and administrative tasks.
• Coordinate schedules and communication with team members and leadership.
• Manage records and prepare reports.
• Organize meetings and assist in maintaining efficient workflow.
• Contribute to smooth operations and team success.

Skills

Organizational skills

Communication

Detail orientation

Teamwork

Office software proficiency

Confidentiality

Administrative experience

Degree preference

Education

Associate's degree in business administration or related field

Tools

Office software

Job description

Mac Donald Co in the Spokane-Coeur d'Alene area is seeking a full-time, on-site Assistant to support daily operations, schedule coordination, and team communication. The role emphasizes accurate records management and efficient workflow.

You will prepare reports, organize meetings, and assist leadership to ensure smooth operations. Ideal candidates show strong organizational skills, attention to detail, confidentiality, and a collaborative, professional mindset.