Front Desk & Office Operations Coordinator

McMillen, Inc.; Boise, Northern (ID, KY); Hybrid; USD 28,000 - 34,000; Full time

Job summary

McMillen, Inc. in Boise, Idaho is seeking a proactive administrative professional to manage front desk duties, project support tasks, and general office administration.

The ideal candidate is organized, professional, and comfortable wearing many hats to keep operations running smoothly. Responsibilities include greeting visitors, handling calls, coordinating meetings, managing mail and supplies, assisting with travel arrangements, and supporting management and team members.

Qualifications

• Greet visitors and answer calls with professionalism.
• Maintain organized reception and front desk area.
• Demonstrate discretion with confidential information.

Responsibilities

• Greet and welcome visitors professionally.
• Answer, screen, and direct incoming phone calls.
• Maintain a tidy reception area and organize mail/ deliveries.
• Manage visitor logs and issue badges when necessary.
• Assist with scheduling meetings and conference rooms.
• Prepare and edit correspondence, reports, documents.
• Keep office supplies inventory and place orders.
• Support internal communications and coordinate activities.
• Handle data entry, filing, and record-keeping.
• Assist with travel arrangements as needed.
• Provide administrative support to management and team members.
• Assist onboarding of new employees (workstation setup, access cards).
• Liaise with building management and vendors for maintenance requests.
• Ensure compliance with safety and security procedures.

Skills

Verbal communication

Multitasking

Professional appearance

Discretion

Attention to detail

Team oriented

Self-motivated

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Phone systems

Job description

McMillen, Inc. in Boise, Idaho is seeking a proactive administrative professional to manage front desk duties, project support tasks, and general office administration.

The ideal candidate is organized, professional, and comfortable wearing many hats to keep operations running smoothly. Responsibilities include greeting visitors, handling calls, coordinating meetings, managing mail and supplies, assisting with travel arrangements, and supporting management and team members.