On-site Administrative & Operations Assistant

SCO; New York (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

SCO is seeking a highly organized Administrative Assistant to support the Central Maintenance office in New York. This role provides essential clerical and operational support to leadership and staff, helping ensure smooth day-to-day office functioning.

Responsibilities include managing documents, timesheets, invoices, supply orders, calendar coordination, and liaison work with internal teams and vendors. Strong MS Word/Excel/Outlook skills and confidentiality are required.

Qualifications

• High School Diploma or GED required.
• 1 year minimum secretarial or administrative/office experience.
• Ability to pass background checks and health clearances.
• Strong organizational and communication skills; confidentiality.
• Proficient in Word, Excel, Outlook and general computer apps.

Responsibilities

• Provide administrative support to leadership and staff.
• Oversee office tasks: filing, phones, scheduling, reports.
• Process invoices, expenses, budgets and purchase orders.
• Maintain logs, records, and audit-ready documentation.
• Coordinate calendars and meetings for departments.
• Liaise with internal teams, vendors, and government partners.

Skills

Organizational skills

Communication skills

Multitasking

Team collaboration

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

SCO is seeking a highly organized Administrative Assistant to support the Central Maintenance office in New York. This role provides essential clerical and operational support to leadership and staff, helping ensure smooth day-to-day office functioning.

Responsibilities include managing documents, timesheets, invoices, supply orders, calendar coordination, and liaison work with internal teams and vendors. Strong MS Word/Excel/Outlook skills and confidentiality are required.