Administrative & Department Operational Support - Group Assistant

TALENT Software Services; Redmond (WA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading software services company in Redmond, Washington, is seeking an experienced Administrative Support Specialist to provide on-site assistance for operations. The role includes coordinating meetings, managing department finances, and supporting return-to-office activities. Ideal candidates will have at least 1-3 years of administrative experience and strong communication, project management, and customer service skills. Familiarity with office productivity tools is a plus. Competitive compensation is offered.

Qualifications

• 1-3 years of administrative experience in a fast-paced environment.
• Strong customer service skills, attention to detail, and organizational skills are a must.
• Familiarity with internal tools to enable faster ramp-up and autonomy.

Responsibilities

• Provide on-site administrative and space/logistics assistance for engineers and staff.
• Coordinate meetings and events; manage department financial operations and personnel operations.
• Complete special projects and coordinate travel arrangements if necessary.

Skills

Administrative experience

Effective communication

Project management

Customer service skills

Organizational skills

Office productivity tools

Tools

Outlook

Teams

Excel

PowerPoint

OneNote

Word

Job description

Overview

• The team provides on-site administrative and space/logistics support to ensure smooth operations for engineers and staff.
• Key projects include contributing to return-to-office activities, on-site space/desk setup, equipment management, and morale/event support.

Typical Day in the Role

• The team provides on-site administrative and space/logistics support to ensure smooth operations for engineers and staff.
• Key projects include contributing to return-to-office activities, on-site space/desk setup, equipment management, and morale/event support.

Candidate Requirements

Best vs. Average

• The ideal candidate will have prior experience and familiarity with the culture and internal tools, enabling faster ramp-up and autonomy. This is a strong plus but not an absolute requirement.
• Provide general administrative support primarily for a group.
• Coordinate meetings and events; manage department financial operations, personnel operations, and facility purchasing and operations.
• Complete special projects as assigned and coordinate travel arrangements.
• Enforce policies and procedures of the defined team(s).

Skills

• 1-3 years of administrative experience in a fast-paced environment.
• Effective communication and project management skills, a willingness to assist team members, and the ability to relate well with diverse individuals.
• Strong customer service skills, attention to detail, and organizational skills are a must.
• Working knowledge of email, scheduling, word processing, spreadsheets, and presentation software, with experience using the current version of office productivity tools preferred.
• May require the ability to lift up to 20 lbs.

Explain a Typical Day in the Role

• Support the team by providing on-site administrative and space/logistics assistance to ensure smooth operations for engineers and staff.
• Contribute to return-to-office activities, on-site space/desk setup, equipment management, and morale/event support.

Top Hard Skills & Years of Experience

• Minimum 1-2 years of experience with proficiency in office productivity tools (Outlook, Teams, Excel, PowerPoint, OneNote, Word).
• Minimum 1-2 years of experience in Administrative & Department Operational Support, including department financial operations, personnel operations, facility purchasing/operations, and special projects.
• Minimum 1-2 years of experience in Meeting & Event Coordination (explicitly no travel responsibilities).