On-Site Administrative Assistant for Academic Programs

Old Dominion University Interdisciplinary Schools; Norfolk (VA); On-site; USD 36,000 - 54,000; Full time

Job summary

Old Dominion University's Interdisciplinary Schools in Norfolk seeks an Administrative Assistant to support daily operations. This full-time on-site role handles routine clerical tasks, manages phones, greets visitors, and assists with calendars and meetings for leadership and staff.

The position emphasizes professional, customer-focused service and collaboration across interdisciplinary programs, with responsibilities spanning document preparation, data entry, event logistics, and database

Qualifications

• High school diploma or equivalent required; postsecondary coursework in business or related field preferred.
• Experience providing administrative support in academic or office settings.
• Proficient with standard office software and data entry tasks.
• Strong organizational skills and attention to detail.
• Ability to manage calendars, scheduling, and communicate with diverse stakeholders.
• Excellent telephone etiquette and professional communication.
• Ability to work collaboratively in an academic environment and adapt to changing priorities.

Responsibilities

• Organize and maintain office files and records.
• Prepare documents and perform general clerical tasks.
• Manage phones, greet visitors, and respond to inquiries.
• Schedule meetings and coordinate leadership calendars.
• Assist with event logistics and database updates.
• Provide administrative support for academic programs and initiatives.
• Communicate with internal and external stakeholders professionally.

Skills

Administrative support

Clerical skills

Data entry

Phone etiquette

Communication

Calendar management

Executive support

Office software

Organizational skills

Multitasking

Education

High school diploma

Business/admin coursework

Higher education experience

Tools

Word processing

Spreadsheets

Email

Scheduling tools

Job description

Old Dominion University's Interdisciplinary Schools in Norfolk seeks an Administrative Assistant to support daily operations. This full-time on-site role handles routine clerical tasks, manages phones, greets visitors, and assists with calendars and meetings for leadership and staff.

The position emphasizes professional, customer-focused service and collaboration across interdisciplinary programs, with responsibilities spanning document preparation, data entry, event logistics, and database