Administrative Assistant

Old Dominion University Interdisciplinary Schools; Norfolk (VA); On-site; USD 36,000 - 54,000; Full time

Job summary

Old Dominion University's Interdisciplinary Schools in Norfolk seeks an Administrative Assistant to support daily operations. This full-time on-site role handles routine clerical tasks, manages phones, greets visitors, and assists with calendars and meetings for leadership and staff.

The position emphasizes professional, customer-focused service and collaboration across interdisciplinary programs, with responsibilities spanning document preparation, data entry, event logistics, and database

Qualifications

• High school diploma or equivalent required; postsecondary coursework in business or related field preferred.
• Experience providing administrative support in academic or office settings.
• Proficient with standard office software and data entry tasks.
• Strong organizational skills and attention to detail.
• Ability to manage calendars, scheduling, and communicate with diverse stakeholders.
• Excellent telephone etiquette and professional communication.
• Ability to work collaboratively in an academic environment and adapt to changing priorities.

Responsibilities

• Organize and maintain office files and records.
• Prepare documents and perform general clerical tasks.
• Manage phones, greet visitors, and respond to inquiries.
• Schedule meetings and coordinate leadership calendars.
• Assist with event logistics and database updates.
• Provide administrative support for academic programs and initiatives.
• Communicate with internal and external stakeholders professionally.

Skills

Administrative support

Clerical skills

Data entry

Phone etiquette

Communication

Calendar management

Executive support

Office software

Organizational skills

Multitasking

Education

High school diploma

Business/admin coursework

Higher education experience

Tools

Word processing

Spreadsheets

Email

Scheduling tools

Job description

Company Description

The Interdisciplinary Schools at Old Dominion University prepares future leaders to address complex, real-world challenges through collaboration across multiple fields. Focused on cybersecurity, artificial intelligence, data science, supply chain, logistics, and maritime operations, the Schools integrate cutting-edge curriculum with practical applications. Learners benefit from cross-disciplinary instruction that helps them develop versatile problem-solving and analytical skills. The Interdisciplinary Schools houses ODU’s School of Cybersecurity, School of Data Science, and School of Supply Chain, Logistics and Maritime Operations, providing a dynamic academic and professional environment for students, faculty, and staff.

Role Description

The Administrative Assistant is a full-time, on-site position based in Norfolk, VA, supporting daily operations within the Interdisciplinary Schools. This role organizes and maintains office files and records, prepares documents, and performs general clerical tasks to ensure efficient workflow. The Administrative Assistant manages phones, greets visitors, schedules meetings, and coordinates calendars for leadership and staff. Responsibilities include handling correspondence, assisting with event logistics, updating databases, and providing administrative support for academic programs and initiatives. The role requires consistent communication with internal and external stakeholders and a strong commitment to professional, customer-centered service.

Qualifications

• Demonstrated proficiency in Administrative Assistance and Clerical Skills, including filing, document preparation, and data entry.


• Strong Phone Etiquette and Communication skills, with the ability to interact professionally with students, faculty, and external partners.


• Experience providing Executive Administrative Assistance, such as managing calendars, meetings, and confidential information.


• Comfort with basic office technologies and software (e.g., word processing, spreadsheets, email, scheduling tools).


• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks and priorities.


• Ability to work collaboratively in an academic environment and adapt to changing needs across interdisciplinary programs.


• High school diploma or equivalent required; postsecondary coursework or degree in business, administration, or related field preferred.


• Prior experience in higher education or a similar office setting is beneficial.