Administrative Assistant to Deans & Interdisciplinary Schools

Old Dominion University; Norfolk (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Old Dominion University is seeking an Administrative Assistant (full-time, 12 month) to support the Deans Office and the Data Science, Supply Chain, and Cybersecurity schools, and the Data Science Institute. The role covers clerical, administrative, and communications coordination across multiple programs.

Responsibilities include travel, catering, events, purchasing, and reception, with additional duties as needed to ensure smooth operations of the Interdisciplinary Schools.

Qualifications

• Exceptional customer service and communication skills.
• Proficient in Microsoft 365, Zoom, and Windows based software.
• Excellent writing and organizational skills.
• Proficient with email correspondence and shared calendars.
• Basic previous experience with databases or inventory tracking and spreadsheets.
• Basic experience answering phones, emails, and in-person inquiries.

Responsibilities

• Provide clerical and administrative support to the Deans Office and School leadership.
• Coordinate travel, catering, events, meetings, and reception duties.
• Support purchasing, building work orders, inventories, and deliveries.
• Assist with communications coordination and office operations.
• Perform other clerical duties as assigned.

Skills

Customer service

Communication

Writing

Organizational skills

Email management

Tools

Microsoft 365

Zoom

Windows

Email systems

Job description

Old Dominion University is seeking an Administrative Assistant (full-time, 12 month) to support the Deans Office and the Data Science, Supply Chain, and Cybersecurity schools, and the Data Science Institute. The role covers clerical, administrative, and communications coordination across multiple programs.

Responsibilities include travel, catering, events, purchasing, and reception, with additional duties as needed to ensure smooth operations of the Interdisciplinary Schools.