Administrative Assistant

Commonwealth of VA Careers; Norfolk (VA); On-site; USD 35,000 - 50,000; Full time

Job summary

Commonwealth of VA Careers in Norfolk, VA seeks an Administrative Assistant to support the Dean’s Office and the Data Science, Supply Chain, and Cybersecurity schools, and the Data Science Institute. This role handles clerical tasks, communications, travel coordination, catering, events, purchasing, and reception.

The position requires strong organizational skills, excellent writing, and proficiency with Microsoft 365, Zoom, and Windows-based software, plus solid customer service and calendar

Qualifications

• Knowledge of administrative procedures and records management.
• Excellent customer service and communication.
• Proficient with Microsoft 365, Zoom, and Windows software.
• Excellent writing and organizational skills.
• Proficient with email and shared calendars.

Responsibilities

• Support Dean’s Office and interdisciplinary schools with clerical, travel, events, purchasing, and reception responsibilities.

Skills

Customer service

Communication

Writing

Organization

Email & calendars

Tools

Microsoft 365

Zoom

Windows

Job description

Title: Administrative Assistant

Agency: ACADEMIC AFFAIRS

Location: Norfolk, VA

FLSA: Non-Exempt

Full Time or Part Time: Full Time

Job Description

The primary function of this position is to support to Dean’s Office and the schools of Data Science, Supply Chain, and Cybersecurity, and our Data Science Institute for a variety of clerical, administrative, and communications coordination. Responsibilities for this position are critical in the support of overall operations for the Interdisciplinary Schools and therefore will include tasks related to travel, catering, events, meetings, purchasing, technical or building workorders, inventories, orders and deliveries, and reception. Other clerical or administrative duties may be assigned.

Minimum Qualifications

• Working knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Exceptional customer service and communication skills.
• Proficient in Microsoft 365, Zoom, and Windows based software.
• Excellent writing and organizational skills.
• Proficient with email correspondence and shared calendars.