Administrative Assistant (01448A)

Old Dominion University; Norfolk (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Old Dominion University is seeking an Administrative Assistant (full-time, 12 month) to support the Deans Office and the Data Science, Supply Chain, and Cybersecurity schools, and the Data Science Institute. The role covers clerical, administrative, and communications coordination across multiple programs.

Responsibilities include travel, catering, events, purchasing, and reception, with additional duties as needed to ensure smooth operations of the Interdisciplinary Schools.

Qualifications

• Exceptional customer service and communication skills.
• Proficient in Microsoft 365, Zoom, and Windows based software.
• Excellent writing and organizational skills.
• Proficient with email correspondence and shared calendars.
• Basic previous experience with databases or inventory tracking and spreadsheets.
• Basic experience answering phones, emails, and in-person inquiries.

Responsibilities

• Provide clerical and administrative support to the Deans Office and School leadership.
• Coordinate travel, catering, events, meetings, and reception duties.
• Support purchasing, building work orders, inventories, and deliveries.
• Assist with communications coordination and office operations.
• Perform other clerical duties as assigned.

Skills

Customer service

Communication

Writing

Organizational skills

Email management

Tools

Microsoft 365

Zoom

Windows

Email systems

Job description

The Office of Interdisciplinary Schools at Old Dominion University is seeking candidates for the Administrative Assistant (full-time, 12 month) position. The primary function of this position is to support the Deans Office and the schools of Data Science, Supply Chain, and Cybersecurity, and our Data Science Institute for a variety of clerical, administrative, and communications coordination. Responsibilities for this position are critical in the support of overall operations for the Interdisciplinary Schools and therefore will include tasks related to travel, catering, events, meetings, purchasing, technical or building workorders, inventories, orders and deliveries, and reception. Other clerical or administrative duties may be assigned.

Required Education

Working knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.

Required Qualifications

• Exceptional customer service and communication skills.
• Proficient in Microsoft 365, Zoom, and Windows based software.
• Excellent writing and organizational skills.
• Proficient with email correspondence and shared calendars.
• Basic previous experience with databases or inventory tracking and spreadsheets.
• Basic experience answering phones, emails, and in-person inquiries.

Additional Considerations

Considerable experience with administrative systems, processes, and policies in higher education such as those related to travel purchasing, reimbursements, procurement, scheduling, and catering.

Conditions of Employment

This position is in-person Monday through Friday 8a to 5p.

Review Date

This position closes on November 06,2026

Old Dominion University is an equal opportunity, affirmative action institution.