Dynamic Academic Department Administrative Assistant

Norfolk State University; Norfolk (VA); On-site; USD 32,000 - 52,000; Full time

Job summary

Norfolk State University is seeking an Administrative Assistant to provide administrative support and clerical services to the department chair, faculty, and students as directed by the chair and supervisors.

The role includes managing the office, handling inquiries from university stakeholders, and transmitting communications between the department and internal/external audiences to ensure smooth operations.

Qualifications

• High school diploma and at least five years' professional experience.
• A certification in secretarial administration is highly desirable.
• Ability to manage records, customer service, telephone operation, data entry, minutes taking, office management, and good oral communication.

Responsibilities

• Provide administrative support and clerical services to the department chair, faculty, and students as directed by the chair and supervisors.
• Transmit and receive communications between the department and its stakeholders both in and outside the university.
• Maintain departmental records and other duties to ensure smooth functioning of the department.
• Assist other university staff, handle inquiries from visitors, and manage office operations.

Skills

Computer skills

Database management

Desktop publishing

Written communication

Oral communication

Phone management

Inventory

Equipment maintenance

Organization

Data storage

Education

High school diploma

Associate or Bachelor's Degree

Job description

Norfolk State University is seeking an Administrative Assistant to provide administrative support and clerical services to the department chair, faculty, and students as directed by the chair and supervisors.

The role includes managing the office, handling inquiries from university stakeholders, and transmitting communications between the department and internal/external audiences to ensure smooth operations.