Administrative & Office Coordinator – Higher Ed

Old Dominion University; Norfolk (VA); On-site; USD 35,000 - 52,000; Full time

Job summary

Old Dominion University in Norfolk, VA seeks an Administrative Assistant to support the Dean’s Office and the Interdisciplinary Schools, including Data Science, Supply Chain, and Cybersecurity, plus the Data Science Institute. The role involves clerical tasks, communications coordination, travel, catering, events, and purchasing, with emphasis on organizational excellence.

The position requires strong customer service, writing, and calendar management skills, and experience with Microsoft 365

Qualifications

• Experience with clerical workflows and office procedures.
• Strong written and oral communication skills.
• Experience with calendars, email, and scheduling in an academic setting.
• Familiarity with travel, purchasing, and event coordination in higher education.

Responsibilities

• Support Dean's Office and the Interdisciplinary Schools, and the Data Science Institute.
• Coordinate travel, events, catering, meetings, and receptions.
• Assist with purchasing, building work orders, inventories, and deliveries.
• Maintain and update electronic and physical files; manage correspondence.
• Provide reception and clerical support as needed.

Skills

Administrative support

Customer service

Communications

Microsoft 365

Tools

Microsoft 365

Zoom

Windows OS

Job description

Old Dominion University in Norfolk, VA seeks an Administrative Assistant to support the Dean’s Office and the Interdisciplinary Schools, including Data Science, Supply Chain, and Cybersecurity, plus the Data Science Institute. The role involves clerical tasks, communications coordination, travel, catering, events, and purchasing, with emphasis on organizational excellence.

The position requires strong customer service, writing, and calendar management skills, and experience with Microsoft 365