On-Site Admin Assistant | Front Desk & Office Ops

AppleOne Employment Services; San Diego (CA); On-site; USD 34,000 - 37,000; Part time

Job summary

AppleOne Employment Services is seeking an organized Admin Assistant for a part-time, 100% on-site contract in San Diego, CA. The role supports busy leaders, manages front desk activities, and ensures a welcoming office environment with strong attention to detail.

The position offers 20 hours per week, on-site duties, and opportunities to work closely with HR on onboarding, events, and office operations. This is a 12-month contract with a stable, visible impact on daily workflow.

Qualifications

• 2 to 4+ years of administrative experience in a fast-paced environment.
• Proficiency with Microsoft 365, including Outlook calendar management, distribution lists, Word, Excel, and Teams.
• Experience using video-conferencing platforms and supporting meeting logistics.
• Strong written and verbal communication skills with a polished, customer-service-focused approach.
• Excellent organization skills with the ability to prioritize competing tasks and resolve issues proactively.
• Ability to maintain discretion and confidentiality when handling sensitive information.
• Willingness to work 100% on-site in San Diego, CA.

Responsibilities

• Welcome visitors, candidates, partners, and employees with proper registration and security procedures.
• Coordinate guest parking, elevator passes, escort logistics, and meeting space usage for on-site visits and events.
• Support office events including town halls, all-hands, team offsites, and holiday celebrations.
• Maintain office communications resources including Outlook distribution lists, bulletin boards, and digital signage.
• Serve as first point of contact for workplace questions related to procedures, supplies, and amenities.
• Partner with HR/People teams to prepare workstations, welcome kits, badges, and office orientation for new hires.

Skills

Front desk management

Visitor coordination

Calendar management

Onboarding logistics

Office operations

MS 365 proficiency

Outlook calendar

Video conferencing support

Strong communication

Discretion/confidentiality

On-site work

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Video conferencing

Job description

AppleOne Employment Services is seeking an organized Admin Assistant for a part-time, 100% on-site contract in San Diego, CA. The role supports busy leaders, manages front desk activities, and ensures a welcoming office environment with strong attention to detail.

The position offers 20 hours per week, on-site duties, and opportunities to work closely with HR on onboarding, events, and office operations. This is a 12-month contract with a stable, visible impact on daily workflow.