Nonprofit Administrative Assistant: Reception & Office Support

AppleOne Employment Services; San Rafael (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k)

Sick pay

Job summary

AppleOne Employment Services in San Rafael, CA is seeking an Administrative Assistant for a temp-to-hire opportunity supporting leadership, departments, residents, and daily office operations. The role suits a detail-oriented office professional who values stability and teamwork.

The ideal candidate has 1–2 years of office experience and strong organizational skills, with proficiency in Microsoft 365. You will greet visitors, handle mail, coordinate supplies, and assist with meetings while

Qualifications

• Provide front desk, reception, and visitor support in a professional administrative setting.
• Prepare documents, update records, maintain files, and complete administrative projects.
• Support meetings, office supply management, mail distribution, postage, and general office coordination.
• Assist staff and residents with office equipment, communication needs, and administrative requests.

Responsibilities

• Greet, direct, and assist visitors and residents while maintaining a clean, organized reception area.
• Provide administrative and clerical support, including document preparation, data updates, research, records maintenance, and special projects.
• Manage incoming mail, postage, office supplies, kitchen supplies, and general inventory for administrative areas.
• Assist with office equipment coordination, including printers, phones, computers, small office machines, and service call dispatching as needed.
• Support board and committee meeting preparation, including notices, packet formatting, document preparation, setup, and meeting logistics.
• Maintain confidentiality while supporting resident, vendor, department, and administrative records.

Skills

Reception & front desk

Document preparation

Office coordination

Microsoft 365

Organization & detail orientation

Communication skills

Confidential information handling

Team collaboration

Tools

Microsoft 365

Job description

AppleOne Employment Services in San Rafael, CA is seeking an Administrative Assistant for a temp-to-hire opportunity supporting leadership, departments, residents, and daily office operations. The role suits a detail-oriented office professional who values stability and teamwork.

The ideal candidate has 1–2 years of office experience and strong organizational skills, with proficiency in Microsoft 365. You will greet visitors, handle mail, coordinate supplies, and assist with meetings while