Admin Assistant (20 hrs/week)

AppleOne Employment Services; San Diego (CA); On-site; USD 34,000 - 37,000; Part time

Job summary

AppleOne Employment Services is seeking an organized Admin Assistant for a part-time, 100% on-site contract in San Diego, CA. The role supports busy leaders, manages front desk activities, and ensures a welcoming office environment with strong attention to detail.

The position offers 20 hours per week, on-site duties, and opportunities to work closely with HR on onboarding, events, and office operations. This is a 12-month contract with a stable, visible impact on daily workflow.

Qualifications

• 2 to 4+ years of administrative experience in a fast-paced environment.
• Proficiency with Microsoft 365, including Outlook calendar management, distribution lists, Word, Excel, and Teams.
• Experience using video-conferencing platforms and supporting meeting logistics.
• Strong written and verbal communication skills with a polished, customer-service-focused approach.
• Excellent organization skills with the ability to prioritize competing tasks and resolve issues proactively.
• Ability to maintain discretion and confidentiality when handling sensitive information.
• Willingness to work 100% on-site in San Diego, CA.

Responsibilities

• Welcome visitors, candidates, partners, and employees with proper registration and security procedures.
• Coordinate guest parking, elevator passes, escort logistics, and meeting space usage for on-site visits and events.
• Support office events including town halls, all-hands, team offsites, and holiday celebrations.
• Maintain office communications resources including Outlook distribution lists, bulletin boards, and digital signage.
• Serve as first point of contact for workplace questions related to procedures, supplies, and amenities.
• Partner with HR/People teams to prepare workstations, welcome kits, badges, and office orientation for new hires.

Skills

Front desk management

Visitor coordination

Calendar management

Onboarding logistics

Office operations

MS 365 proficiency

Outlook calendar

Video conferencing support

Strong communication

Discretion/confidentiality

On-site work

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Video conferencing

Job description

Job Summary

We are seeking a professional and highly organized Admin Assistant for a part-time contract opportunity in San Diego, CA. This 100% on-site role is ideal for an administrative support professional who enjoys creating a welcoming office environment, coordinating daily workplace operations, and supporting busy leaders with strong attention to detail. This is a fully onsite, 12-month contract role. The Admin Assistant will serve as a key point of contact for visitors, employees, candidates, and partners while helping maintain a polished, efficient, and well-coordinated office experience. This is a great opportunity to join a collaborative workplace where professionalism, teamwork, responsiveness, and excellent service are valued. The role offers steady part-time hours, exposure to executive support, and the opportunity to make a visible impact on day-to-day office operations.

Key Responsibilities

• - Welcome visiting clients, candidates, partners, and employees while ensuring proper visitor registration and building security procedures are followed.
• - Coordinate guest parking, elevator access passes, escort logistics, conference room bookings, and meeting space usage for on-site visits and events.
• - Support office events including town halls, all-hands meetings, team offsites, holiday celebrations, food and beverage coordination, setup, and cleanup.
• - Maintain office communications resources including Outlook distribution lists, bulletin boards, digital signage, and internal intranet updates.
• - Serve as the first point of contact for workplace questions related to office procedures, supplies, amenities, and employee support needs.
• - Partner with HR and People teams to prepare workstations, assemble welcome kits, issue security badges, and provide office orientation tours for new hires.

Compensation and Benefits

• - Pay: $25 to $27 per hour.
• - Schedule: 20 hours per week.
• - Job Type: Contract/Temporary.
• - Work Arrangement: 100% on-site in San Diego, CA 92121. No remote or hybrid option.

Required Qualifications and Skills

• - Manage front desk reception, visitor coordination, and office access logistics.
• - Coordinate conference room scheduling, site meetings, office events, and workplace communications.
• - Provide dedicated calendar management support for two on‑site executive directors.
• - Support onboarding logistics, workstation preparation, welcome kits, security badges, and office orientation tours.
• - 2 to 4+ years of administrative, office coordination, reception, or hospitality experience in a fast‑paced professional environment.
• - Proficiency with Microsoft 365, including Outlook calendar management, distribution lists, Word, Excel, and Teams.
• - Experience using video‑conferencing platforms and supporting meeting logistics.
• - Strong written and verbal communication skills with a polished, customer‑service‑focused approach.
• - Excellent organization skills with the ability to prioritize competing tasks, anticipate needs, and resolve logistical issues proactively.
• - High level of discretion, integrity, and confidentiality when handling sensitive information.
• - Ability to work 100% on‑site in San Diego, CA.

Preferred Qualifications

• - Experience supporting executive calendars or senior leaders.
• - Prior experience coordinating office events, employee meetings, or workplace hospitality services.
• - Familiarity with onboarding coordination, badge access processes, or workplace operations support.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.