Office Operations Specialist — Admin & Facilities

Pacer Group; Southfield (MI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Pacer Group is seeking an organized Administrative Assistant to serve as the on-site point person for a busy corporate office in Southfield, MI. You will support daily office activities, facilities coordination, vendor management, and employee assistance while working with minimal supervision.

The role emphasizes front desk leadership, mail handling, supplies, and document management, using Excel, Outlook, Teams, and PowerPoint.

Qualifications

• 3–5 years of experience in administrative, office coordination, workplace coordination, facilities coordination, or office management.
• Strong organizational, multitasking, and time-management skills.
• Ability to work independently in a busy corporate environment.
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, Teams, and PowerPoint.
• Experience creating reports, trackers, and maintaining administrative records.
• Professional communication, customer-service, vendor coordination, and facilities coordination skills.

Responsibilities

• Manage front desk operations, greet visitors and vendors, and provide professional customer service.
• Receive, organize, and distribute mail, packages, deliveries, and other office correspondence.
• Coordinate vendor visits, building management activities, facilities services, and office operations.
• Follow up on facilities requests and tickets, track issues, and escape concerns when necessary.
• Order and maintain office supplies while supporting day-to-day needs of employees and departments.
• Maintain schedules, administrative records, reports, trackers, and other office documentation.
• Use Excel, Outlook, Teams, and PowerPoint to manage administrative activities, communication, reporting, and presentations.

Skills

Office management

Organizational skills

Time management

Independent work

Customer service

Vendor coordination

Facilities coordination

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

PowerPoint

Job description

Pacer Group is seeking an organized Administrative Assistant to serve as the on-site point person for a busy corporate office in Southfield, MI. You will support daily office activities, facilities coordination, vendor management, and employee assistance while working with minimal supervision.

The role emphasizes front desk leadership, mail handling, supplies, and document management, using Excel, Outlook, Teams, and PowerPoint.