Office Coordinator – Southfield

R. L. Polk Mobility LLC; Southfield (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Mobility is seeking an Office Coordinator for our Southfield, MI location. This role serves as the primary on-site support for daily workplace operations and acts as the first contact for employees and visitors, ensuring the office environment aligns with company standards.

The position reports to the Facilities Manager – Americas and involves facilities coordination, vendor management, and administration to maintain smooth operations.

Qualifications

• 3-5+ years of office coordination, workplace support, or administrative experience.
• Strong communication and customer service skills.
• Highly organized and detail-oriented.

Responsibilities

• Serve as primary front desk contact for employees and visitors.
• Manage visitor check-in procedures and access coordination.
• Coordinate conference room scheduling and office logistics.
• Provide general workplace support and issue resolution.
• Coordinate with building management and service vendors.
• Support maintenance requests and service tickets.
• Monitor office supplies, equipment, and breakroom needs.
• Escalate facilities issues to the Facilities Manager.
• Assist with invoice tracking and vendor documentation.
• Support office events and employee engagement initiatives.
• Maintain organized records of service activities.

Skills

Communication

Customer service

Organization

Office coordination

Job description

Office Coordinator – Southfield Location: Southfield, Michigan Reports To: Facilities Manager – Americas

Position Overview

The Workplace & Office Coordinator serves as the primary on-site support for daily workplace operations at Global Mobility's Southfield location. Reporting to the Facilities Manager – Americas, this role ensures the office environment operates smoothly, professionally, and in alignment with company standards. This role acts as the first point of contact for employees and visitors and supports facilities operations and vendor coordination.

Core Responsibilities

• Front Desk & Workplace Support Serve as primary front desk contact for employees and visitors.
• Front Desk & Workplace Support Manage visitor check-in procedures and access coordination.
• Front Desk & Workplace Support Support conference room scheduling and office logistics.
• Front Desk & Workplace Support Provide general workplace support and issue resolution.
• Facilities & Vendor Coordination Coordinate with building management and service vendors.
• Facilities & Vendor Coordination Support maintenance requests and service tickets.
• Facilities & Vendor Coordination Monitor office supplies, equipment, and breakroom needs.
• Facilities & Vendor Coordination Escalate facilities issues to the Facilities Manager.
• Safety & Security Support Execute local safety and emergency procedures.
• Safety & Security Support Support visitor management and badge processes.
• Safety & Security Support Coordinate local drills as directed by Facilities or Security leadership.
• Administrative & Operational Support Assist with invoice tracking and vendor documentation.
• Administrative & Operational Support Support office events and employee engagement initiatives.
• Administrative & Operational Support Maintain organized records of service activities.

Qualifications

• 3-5+ years of office coordination, workplace support, or administrative experience.
• Strong communication and customer service skills.
• Highly organized and detail-oriented.
• Experience in a corporate office environment preferred.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is the policy of Mobility to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Mobility will provide reasonable accommodations for qualified individuals with disabilities.

Mobility delivers Essential Intelligence® that shapes decision making. We provide the world's leading organizations with the right data, connected technologies and expertise they need to move ahead. As part of our team, you'll help solve complex challenges that equip businesses, governments and individuals with the knowledge to adapt to a changing economic landscape.