Office Coordinator - Southfield

Automotivemastermind; Michigan; On-site; USD 42,000 - 56,000; Full time

Job summary

Mobility is seeking an Office Coordinator for our Southfield location to serve as the on-site front desk contact and support daily workplace operations. You will coordinate with facilities, vendors, and security while assisting with administrative duties to ensure a professional and efficient office environment.

The role requires strong communication, organizational skills, and a customer-focused mindset to support employees and visitors in a corporate setting.

Qualifications

• 3–5+ years of office coordination, workplace support, or administrative experience.
• Strong communication and customer service skills.
• Highly organized and detail-oriented; experience in a corporate office environment preferred.

Responsibilities

• Front Desk & Workplace Support: serve as primary front desk contact and manage visitor check-in procedures.
• Facilities & Vendor Coordination: coordinate with building management, service vendors, and maintenance requests.
• Safety & Security Support: assist with local safety procedures and visitor badge processes.
• Administrative & Operational Support: track invoices, documents, and support office events.

Skills

Office coordination

Workplace support

Administrative experience

Communication skills

Customer service

Organized / detail-oriented

Job description

Office Coordinator - Southfield

Location: Southfield, Michigan

Reports To: Facilities Manager - Americas

Position Overview

The Workplace & Office Coordinator serves as the primary on-site support for daily workplace operations at Global Mobility's Southfield location. Reporting to the Facilities Manager - Americas, this role ensures the office environment operates smoothly, professionally, and in alignment with company standards. This role acts as the first point of contact for employees and visitors and supports facilities operations and vendor coordination.

Core Responsibilities

Front Desk & Workplace Support

• Serve as primary front desk contact for employees and visitors.
• Manage visitor check-in procedures and access coordination.
• Support conference room scheduling and office logistics.
• Provide general workplace support and issue resolution.

Facilities & Vendor Coordination

• Coordinate with building management and service vendors.
• Support maintenance requests and service tickets.
• Monitor office supplies, equipment, and breakroom needs.
• Escalate facilities issues to the Facilities Manager.

Safety & Security Support

• Execute local safety and emergency procedures.
• Support visitor management and badge processes.
• Coordinate local drills as directed by Facilities or Security leadership.

Administrative & Operational Support

• Assist with invoice tracking and vendor documentation.
• Support office events and employee engagement initiatives.
• Maintain organized records of service activities.

Qualifications

3-5+ years of office coordination, workplace support, or administrative experience. Strong communication and customer service skills. Highly organized and detail-oriented. Experience in a corporate office environment preferred.

It is the policy of Mobility to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Mobility will provide reasonable accommodations for qualified individuals with disabilities.