Office Operations & Admin Specialist

Smart Care Equipment Solutions; Town of Wrightstown (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Smart Care Equipment Solutions is seeking a highly organized Administrative Assistant to support managers, staff and departments. You will handle calendars, correspondence, reports, and travel logistics while maintaining filing systems and ensuring confidentiality in a fast-paced office environment.

The role requires strong communication skills, multitasking ability, and a reliable, team-oriented attitude. Proficiency in Microsoft Office and attention to detail are essential for success.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Prior administrative or office support experience desirable.
• Strong organizational and time-management skills; attention to detail.

Responsibilities

• Provide administrative and clerical support to managers, staff and departments.
• Answer and direct phone calls, emails and other correspondence professionally.
• Schedule appointments, meetings and conferences; maintain calendars.
• Prepare, format, and proofread documents, reports and presentations.
• Maintain filing systems; enter and update data and records.
• Process invoices and expense reports; handle travel arrangements and logistics.
• Greet visitors and provide professional customer service; support cross-department communication.
• Protect confidentiality of sensitive information; assist with special projects as needed.

Skills

Administrative support

Calendar management

Data entry

Customer service

Written communication

Verbal communication

Organization

Time management

Confidentiality

Multitasking

Problem-solving

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

Smart Care Equipment Solutions is seeking a highly organized Administrative Assistant to support managers, staff and departments. You will handle calendars, correspondence, reports, and travel logistics while maintaining filing systems and ensuring confidentiality in a fast-paced office environment.

The role requires strong communication skills, multitasking ability, and a reliable, team-oriented attitude. Proficiency in Microsoft Office and attention to detail are essential for success.