Office Coordinator – Southfield

Mobility Global; Michigan; On-site; USD 42,000 - 60,000; Full time

Job summary

Mobility Global in Southfield, MI is seeking an experienced Workplace & Office Coordinator to manage on-site daily operations and serve as the front-line contact for employees and visitors. You will report to the Facilities Manager - Americas and help ensure a professional, well-run office.

You will coordinate conference spaces, assist with vendor relationships, safety procedures, invoices, events, and maintain organized service records at the Southfield location.

Qualifications

• 3-5+ years of office coordination, workplace support, or administrative experience.
• Strong communication and customer service skills.
• Highly organized and detail-oriented.
• Experience in a corporate office environment preferred.

Responsibilities

• Serve as primary front desk contact for employees and visitors.
• Manage visitor check-in procedures and access coordination.
• Support conference room scheduling and office logistics.
• Provide general workplace support and issue resolution.
• Coordinate with building management and service vendors.
• Support maintenance requests and service tickets.
• Monitor office supplies, equipment, and breakroom needs.
• Escalate facilities issues to the Facilities Manager.
• Execute local safety and emergency procedures.
• Support visitor management and badge processes.
• Coordinate local drills as directed by Facilities or Security leadership.
• Assist with invoice tracking and vendor documentation.
• Support office events and employee engagement initiatives.
• Maintain organized records of service activities.

Skills

Front desk

Customer service

Communication

Organizational skills

MS Office

Tools

MS Office

Job description

Location: Southfield, Michigan

Reports To: Facilities Manager - Americas

Position Overview

The Workplace & Office Coordinator serves as the primary on-site support for daily workplace operations at Global Mobility's Southfield location. Reporting to the Facilities Manager - Americas, this role ensures the office environment operates smoothly, professionally, and in alignment with company standards.

This role acts as the first point of contact for employees and visitors and supports facilities operations and vendor coordination.

Core Responsibilities

Front Desk & Workplace Support

• Serve as primary front desk contact for employees and visitors.
• Manage visitor check-in procedures and access coordination.
• Support conference room scheduling and office logistics.
• Provide general workplace support and issue resolution.

Facilities & Vendor Coordination

• Coordinate with building management and service vendors.
• Support maintenance requests and service tickets.
• Monitor office supplies, equipment, and breakroom needs.
• Escalate facilities issues to the Facilities Manager.

Safety & Security Support

• Execute local safety and emergency procedures.
• Support visitor management and badge processes.
• Coordinate local drills as directed by Facilities or Security leadership.

Administrative & Operational Support

• Assist with invoice tracking and vendor documentation.
• Support office events and employee engagement initiatives.
• Maintain organized records of service activities.

Qualifications

• 3-5+ years of office coordination, workplace support, or administrative experience.
• Strong communication and customer service skills.
• Highly organized and detail-oriented.
• Experience in a corporate office environment preferred.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is the policy of Mobility to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Mobility will provide reasonable accommodations for qualified individuals with disabilities.