Office Manager (Part Time)

Insight Global; New York (NY); In loco; USD 34.000 - 45.000; Part-time

Descrizione del lavoro

Insight Global is seeking a reliable, detail-oriented Office Manager to oversee day-to-day operations of our New York City office. This on-site role requires 4 hours each weekday and is responsible for maintaining a well-stocked, organized, and fully functional workplace, including kitchen and supply management, package handling, vendor coordination, and event readiness.

Hours for this role will be 8 am - 12 pm, Monday-Friday. This is a 3-month contract that may become a permanent position.

Competenze

• Prior experience in office management, administration, hospitality, or facilities.
• Highly organized and self-directed, with the ability to anticipate needs proactively.
• Proficiency with Slack or MS Teams, Google Workspace, and online procurement; dependable with on-site availability.
• Ability to lift up to 25 pounds (catering deliveries, supply orders).

Mansioni

• Prepare the office for events and visitors, including setup, catering, AV, and materials, and restore the space afterward.
• Coordinate team lunches, celebrations, and team-building events.
• Support new-hire onboarding by preparing workstations, arranging building access, and assembling welcome materials.
• Maintain inventory of kitchen and office supplies and reorder proactively.
• Receive, log, and distribute incoming packages and mail; coordinate outgoing shipments.
• Maintain clean, organized common areas, manage vendors, and liaise with building management.
• Ensure health and safety standards and emergency procedures; monitor office technology and coordinate equipment drop-offs.

Conoscenze

Office management

Organization

Reliability

On-site presence

Strumenti

Slack/MS Teams

Google Workspace

Online procurement

Descrizione del lavoro

Insight Global is seeking a reliable, detail-oriented Office Manager to oversee day-to-day operations of our govtech client's New York City office. This on-site role requires 4 hours each weekday and is responsible for maintaining a well-stocked, organized, and fully functional workplace, including kitchen and supply management, package handling, vendor coordination, and event readiness.

Hours for this role will be 8 am - 12 pm, Monday-Friday.

This is a 3-month contract that may become a permanent position.

Required Skills & Experience:

• Prior experience in office management, administration, hospitality, or facilities
• Highly organized and self-directed, with the ability to anticipate needs proactively
• Proficiency with Slack or MS Teams (Slack preferred), Google Workspace, and online procurement - Dependable, with consistent on-site availability during scheduled hours
• Ability to lift up to 25 pounds (catering deliveries, supply orders)

Responsibilities Include:

Events and Team

• Prepare the office for events and visitors, including setup, catering, AV, and materials, and restore the space afterward
• Coordinate team lunches, celebrations, and team-building events
• Support new-hire onboarding by preparing workstations, arranging building access, and assembling welcome materials

Kitchen and Supplies

• Maintain inventory of kitchen and office supplies, including beverages, snacks, and coffee, and reorder proactively based on usage
• Procure additional items as requested by the team, manage spend against a monthly budget, and reconcile receipts on the company card
• Prepare and maintain coffee service throughout the day

Packages and Mail

• Receive, log, and distribute incoming packages and mail
• Coordinate outgoing shipments, including FedEx and UPS pickups and returns

Office Upkeep

• Maintain clean, organized, and fully prepared common areas, kitchen, and meeting rooms
• Manage office vendors, including supplies, cleaning, and maintenance
• Serve as the primary liaison with building management on access and maintenance requests
• Ensure the office complies with health and safety standards and emergency procedures
• Monitor office technology (conference room displays, printer paper and toner), Escalate issues to IT, and coordinate equipment drop-offs and pickups
• Maintain office records, including an equipment inventory (monitors, chairs, docks) and an office guide covering Wi-Fi access, guest policy, building rules, and vendor contacts
• Identify and recommend improvements to the office environment based on team feedback
• Support ad hoc administrative and operational requests as needed