Temporary Office Coordinator

Career Group; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A real estate development firm in New York is seeking a Temporary Office Coordinator to support their Midtown office. The ideal candidate will have strong organizational and communication skills, be a self-starter, and proficient in Microsoft Office. Responsibilities include greeting visitors, managing the front desk, handling mail, and providing administrative support. This role is fully onsite and starts immediately with potential for permanent placement.

Responsibilities

• Greet and assist visitors professionally at the front desk.
• Direct incoming phone calls courteously.
• Manage the front desk area, ensuring it's organized.
• Handle mail, including shipping and tracking.
• Manage shared inboxes in Outlook and Teams.
• Book conference rooms and prepare meeting spaces.
• Coordinate catering orders for meetings.
• Run local errands and provide on-site support.
• Perform general administrative duties.

Skills

Proficient in Microsoft Office

Strong attention to detail

Excellent time management

Strong verbal communication skills

Strong written communication skills

Self-starter

Ability to multi-task

Job description

Our client, a real estate development firm, is looking for a Temporary Office Coordinator to support their New York office! The ideal candidate will be eager, possess a positive and professional attitude, and demonstrate strong organizational and communication skills.

This role starts asap with the potential to go permanent down the line if the right fit.

Hours: 8:30am - 5:30pm

*Fully onsite

Located: Midtown

Responsibilities

• Serve as the first point of contact by greeting and assisting visitors in a professional and friendly manner
• Answer and direct incoming phone calls promptly and courteously
• Manage the front desk area to ensure a welcoming and organized environment
• Handle incoming and outgoing mail, including creating and tracking shipping labels (FedEx, UPS, etc.)
• Monitor and manage shared inboxes in Outlook and Teams, responding to inquiries and routing messages as neededSchedule and book conference rooms; ensure meeting spaces are prepared and properly equipped
• Coordinate catering orders and arrange lunches for meetings or office events
• Run local errands and assist with on-site support as needed
• Perform general administrative duties and provide ad hoc support to the team

Skills

• Proficient in Microsoft Office
• Self-starter who requires little direction
• Strong attention to detail and ability to multi-task
• Excellent time management and organizational skills
• Strong verbal and written communication skills