Office Manager (Part-Time)

MLabs; New York (NY); On-site; USD 36,000 - 50,000; Part time

Benefits offered by this job

Competitive PTO (21 days)

100% employer-paid health benefits

401(k) with 5% match

Parental Leave Policy

Access to wellness programs

Pre-tax commuter benefits

Job summary

A financial technology company in Brooklyn is seeking a detail-oriented Part-Time Office Manager to oversee daily office operations and support a high-caliber leadership team. The ideal candidate will have over 2 years of office management experience, strong organizational skills, and excellent communication abilities. Responsibilities include managing logistics for office events, procurement of supplies, and providing executive support. The role offers competitive PTO, health benefits, and opportunities for career growth within the organization.

Qualifications

• 2+ years of experience in office management or administrative support.
• Ability to work on-site in Brooklyn, NY.
• High attention to detail and reliability.

Responsibilities

• Serve as primary on-site support for daily office operations.
• Develop monthly stocking plan for office supplies.
• Prepare office for in-person meetings and manage logistics.

Skills

Office management

Communication skills

Organizational skills

Independence

Problem-solving

Proactive service-oriented approach

Tools

Google Workspace

Slack

Notion

Job description

Part‑Time Office Manager (In‑Person)

Location: New York (Office)

On‑site | Part‑time

Compensation: $36K - $50K

Our client develops advanced technology designed to make financial markets safer and more accessible. By utilizing sophisticated risk management systems, oracles, and AI models, the organization secures billions in value while democratizing access to world‑class financial tools. The platform is trusted by several of the industry's leading protocols to manage and protect significant assets within the decentralized finance (DeFi) ecosystem.

An opportunity has emerged for a proactive and detail‑oriented Part‑Time Office Manager (In‑Person) to support on‑site operations at our client's Brooklyn office. Reporting directly to the VP of Business Operations, the successful candidate will ensure the workspace remains professional, fully operational, and welcoming. This role is ideal for a hospitality‑minded professional who excels in organization and enjoys supporting a high‑calibre leadership team in a fast‑paced environment.

Key Responsibilities

• Daily Office Operations: Serve as the primary on‑site support for daily needs, including managing coffee service, light hospitality, and general day‑to‑day logistics
• Inventory & Procurement: Develop and execute a monthly stocking plan for office supplies and the micro‑kitchen, ensuring snacks, drinks, and coffee are always available
• Meeting & Event Support: Prepare the office and reserve rooms for in‑person meetings; manage setup, supplies, cleanliness, and A/V readiness
• Workspace Maintenance: Perform daily walkthroughs to ensure the office is clean, organized, and welcoming; coordinate with building services and cleaning vendors to maintain professional standards
• Vendor Management: Coordinate with external vendors and building management for deliveries, maintenance, and various office services
• Executive Support: Provide logistical support to the CEO with ad‑hoc requests, including meeting preparation, light event coordination, and daily administrative tasks
• Culture Building: Plan and execute in‑office events and team gatherings, managing all logistics, vendor relations, and on‑site setup

Interview Process

• Recruiter / HR Call: Initial screening and experience overview
• Hiring Manager Interview: Discussion with the VP of Business Operations
• Take Home Test: A practical exercise focused on office management and organizational scenarios
• On‑Site Final Interview: An in‑person meeting at the Brooklyn office with the CEO and an additional team member

Requirements

• Professional Experience: 2+ years of experience in office management, administrative support, hospitality, or workplace operations
• Schedule: Ability to work on‑site in Brooklyn, NY, Monday‑Friday for 4 hours per day (Standard schedule: 8:30 AM‑1:00 PM, with some flexibility based on office needs)
• Organizational Skills: Exceptionally high attention to detail and a proven track record of reliability
• Communication & Mindset: Excellent communication skills with a proactive, service‑oriented approach
• Independence: Comfortable handling multiple priorities independently in a fast‑paced environment
• Analytical Approach: Strong problem‑solving abilities and a genuine passion for DeFi and blockchain technology

Preferred Qualifications

• Experience supporting senior executives (CEO/leadership team)
• Proficiency with workplace and scheduling tools (e.g., Google Workspace, Slack, Notion, or similar)
• Demonstrated ability to work effectively in a high‑velocity, collaborative environment

Benefits

Our client provides a comprehensive benefits package and a supportive work culture, including:

• Time Off: Competitive PTO (21 days) + sick days (7) + 8 observed U.S. company holidays
• Health & Wellness: 100% employer‑paid health benefit options (Medical, Dental, and Vision) for employees and their dependents
• Financial Security: 401(k) with a 5% match, plus FSA or HSA options depending on the selected insurance plan
• Parental Support: A thoughtful and inclusive Parental Leave Policy
• Wellness Programs: Access to corporate wellness programs including OneMedical, Teladoc, Talkspace, and EAP
• Commuter Benefits: Pre‑tax commuter benefits to assist with travel to the Brooklyn office
• Growth: Career growth opportunities within a rapidly expanding, global technology company

Due to the high volume of applications we anticipate, we regret that we are unable to provide individual feedback to all candidates. If you do not hear back from us within 4 weeks of your application, please assume that you have not been successful on this occasion. We genuinely appreciate your interest and wish you the best in your job search.

Commitment to Equality and Accessibility

At MLabs, we are committed to offer equal opportunities to all candidates. We ensure no discrimination, accessible job adverts, and providing information in accessible formats. Our goal is to foster a diverse, inclusive workplace with equal opportunities for all. If you need any reasonable adjustments during any part of the hiring process or you would like to see the job‑advert in an accessible format please let us know at the earliest opportunity by emailing [e-mail].

MLabs Ltd collects and processes the personal information you provide such as your contact details, work history, resume, and other relevant data for recruitment purposes only. This information is managed securely in accordance with MLabs Ltd's Privacy Policy and Information Security Policy, and in compliance with applicable data protection laws. Your data may be shared only with clients and trusted partners where necessary for recruitment purposes. You may request the deletion of your data or withdraw your consent at any time by contacting [e-mail].