Office Manager

Atrium Staffing LLC; New York (NY); On-site; USD 85,962,000 - 105,800,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing LLC in New York City seeks an experienced Office Manager to oversee day-to-day operations, ensuring a welcoming, organized, and efficient workplace.

The role requires proactive, polished, and independent professionals who can manage multiple priorities, coordinate vendors, meetings, and onboarding/offboarding while supporting leadership with admin tasks.

Qualifications

• 3+ years of office management or administrative operations experience.
• Bachelor's degree preferred or equivalent relevant professional experience.

Responsibilities

• Oversee daily office operations and maintain an organized and professional workplace.
• Serve as a primary point of contact for employees, visitors, vendors, and building management.
• Manage office supplies, inventory, equipment, and general workplace needs.
• Coordinate with outside vendors and service providers.
• Maintain conference rooms, common areas, and shared office spaces.
• Assist with meeting coordination, catering, and internal office events.
• Handle incoming mail, packages, deliveries, and correspondence.
• Support onboarding and offboarding logistics for employees.
• Coordinate maintenance requests and follow through on office-related issues.
• Assist with calendars, scheduling, documentation, and general administrative projects as needed.
• Process invoices, receipts, and expense-related documentation.
• Identify opportunities to improve office procedures and overall efficiency.
• Provide additional administrative and operational support to leadership and the broader team as needed

Skills

Office management

Administrative operations

Vendor coordination

Facilities coordination

Calendar management

Event coordination

MS Office

Google Workspace

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Job description

Client Overview:

They are a professional and fast-paced organization seeking an experienced Office Manager to oversee daily office operations and help maintain an organized, welcoming, and efficient workplace. They are looking for someone who is proactive, polished, resourceful, and comfortable interacting with employees, leadership, vendors, and visitors at all levels.

Salary/Hourly Rate:

$30/hour

Position Overview:

They are seeking a highly organized and hands-on Office Manager to support the day-to-day operations of their New York City office. This individual will serve as a central point of contact for workplace needs and will be responsible for ensuring the office runs smoothly. The ideal candidate is a strong multitasker who takes initiative, anticipates needs, and can confidently manage competing priorities in a busy environment.

Responsibilities of the Office Manager:

• Oversee daily office operations and maintain an organized and professional workplace
• Serve as a primary point of contact for employees, visitors, vendors, and building management
• Manage office supplies, inventory, equipment, and general workplace needs
• Coordinate with outside vendors and service providers
• Maintain conference rooms, common areas, and shared office spaces
• Assist with meeting coordination, catering, and internal office events
• Handle incoming mail, packages, deliveries, and correspondence
• Support onboarding and offboarding logistics for employees
• Coordinate maintenance requests and follow through on office-related issues
• Assist with calendars, scheduling, documentation, and general administrative projects as needed
• Process invoices, receipts, and expense-related documentation
• Identify opportunities to improve office procedures and overall efficiency
• Provide additional administrative and operational support to leadership and the broader team as needed

Required Experience/Skills for the Office Manager:

• Previous office management, workplace operations, administrative, or facilities coordination experience
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Professional and polished demeanor
• Ability to work independently and take ownership of responsibilities
• Proactive approach with strong follow-through
• Ability to prioritize multiple requests in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Comfortable interacting with employees and leadership at all levels
• Proficiency with Microsoft Office and/or Google Workspace

Preferred Experience/Skills for the Office Manager:

• 3+ years of office management or administrative operations experience
• Experience coordinating vendors, facilities, meetings, and office events
• Experience supporting senior leadership or executives
• Familiarity with expense reporting and invoice processing
• Experience working within a corporate or professional office environment

Education Requirements:

• Bachelor's degree preferred or equivalent relevant professional experience.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3