Office Manager (part-time)

RISE® Robotics; Somerville (MA); On-site; USD 27,552 - 34,440; Part time

Benefits offered by this job

Paid time off

Sick Time

Company Holidays

On-site parking

Job summary

RISE® Robotics in Somerville, MA is seeking an enthusiastic Office Manager to efficiently manage daily operations in our small team. This part-time, in-person role offers the chance to coordinate office activities, support leadership, and manage vendor relations.

The ideal candidate will thrive in fast-paced conditions and have strong organizational and communication skills. Benefits include paid time off, sick time, and company holidays.

Qualifications

• No prior work experience is required.
• Strong technical proficiency with MS Office or Google Workspace.
• Experience with bookkeeping software like QuickBooks is a plus.

Responsibilities

• Oversee daily administrative operations and maintain an organized office.
• Manage schedules, coordinate meetings, and assist the leadership team.
• Monitor inventory, order supplies, and manage vendor contacts.
• Handle bookkeeping tasks such as processing invoices and tracking expenses.
• Assist with onboarding and compliance for new hires.
• Plan team events to foster a positive workplace culture.

Skills

Organizational ability

Verbal and written communication

Technical proficiency with MS Office/Google Workspace

Bookkeeping skills

Education

Associate's or Bachelor's degree in relevant field

High school degree with 2 years of experience

Tools

QuickBooks

Job description

We are seeking an enthusiastic and highly organized Office Manager to join our small, dynamic team. As we have a close-knit office of less than 20 people, you will be the central point of contact for daily operations. This is a part-time, in-person position that requires a proactive professional who thrives on variety and is comfortable working independently to keep our workplace running smoothly.

Depending on the candidate's background and interests, growth paths available are Exec Admin, Project Manager, Chief of Staff, Business Development, Sales, or Product Management roles and can convert to full-time for the right candidate.

Key Responsibilities (training Will Be Provided)

• Office Coordination: Oversee daily administrative operations, including mail distribution, greeting visitors, and maintaining a clean, organized office environment
• Administrative Support: Manage schedules, coordinate meetings, help with travel arrangements, provide direct support to the leadership team
• Supply & Vendor Management: Monitor inventory, order office and kitchen supplies, and serve as the primary contact for facilities vendors (IT support, maintenance, janitorial services)
• Basic Finance: Bookkeeping tasks such as processing invoices and tracking expenses
• HR: Assist with onboarding new hires and offboarding terminations. Working with Gusto to maintain compliance. Run bi-weekly payroll
• Culture & Events: Plan and coordinate small team events, lunches, and celebrations to foster a positive workplace culture

Requirements

• No prior work experience is required.
• Strong technical proficiency with MS Office (Word, Excel) or Google Workspace.
• Experience with bookkeeping software like QuickBooks is a plus.
• Other Skills: Exceptional organizational ability, strong verbal and written communication, and the flexibility to adapt to changing priorities.
• Education: An Associate's or Bachelor's degree in Business Administration, Marketing, Finance, Accounting, or any STEM field; or a high school degree with 2 years of experience in an office management or a comparable administrative role.
• Candidates must be legally authorized to work in the United States. Company is unable to sponsor work authorization for this role.

Schedule & Environment

• Type: Part-Time (approx. 20 hours per week), with the potential to convert to full time depending on candidate's skills, performance, and interest.
• Location: 100% In-Person

Benefits

• Paid time off
• Sick Time
• Company Holidays
• On-site parking