Office Manager: Part- or Full-time [PERMANENT]

Bavelle Technologies; East Hanover (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Supplemental Insurance

Retirement Plan with Matching Contributions

Training & Certifications

Growth Potential

Annual Vacation

Company sponsored events

Job summary

A growing global IT company is seeking an Office Manager to connect various departments and manage partnerships. The ideal candidate has over 3 years of office management experience and excellent communication skills. Responsibilities include managing contracts, bookkeeping, customer support, and HR tasks. This role is onsite in New Jersey with no remote options, offering competitive benefits including retirement and supplemental insurance.

Qualifications

• 3+ years of Office Management experience.
• Successful background check.
• Fluency in Spanish or Hebrew is a plus.

Responsibilities

• Manage Partner Agreements, Contracts, and Insurance Policies.
• Coordinate customer site visits and requests.
• Plan and manage company employee events.

Skills

Attention to detail

Excellent verbal communications

Excellent written communications

Teamwork

Education

Bachelor's degree in Business or IT

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Office Manager: Part- or Full-time (Permanent)

The Office Manager is the hub that connects our Engineers, Sales, Marketing, Customers, Vendors, and Partners, here in the US, and globally. We are a growing global IT and Cyber Security company with ISO 9001 and 27001 certifications and a GSA contract with the Federal Government. Our work culture is demanding and yet provides work-life balance with mostly consistent and predictable work schedules.

Not all Office Managers can do just about everything. We are looking for the ones that can!

Responsibilities

• Business Management: Manage Partner Agreements, Contracts, Insurance Policies, Business Reporting.
• Bookkeeping: Manage Receivables, Payables, Commissions, Reconciliations, Tax Filings.
• Customer Support: Coordinate customer site visits and requests.
• Human Resources: Responsible for recruiting, onboarding, and offboarding. Manage PTO schedules, personnel files, benefits programs, and employee-related concerns. Maintain Employee Handbook. Plan and manage company employee events.
• Sales and Marketing: Provide administrative and logistical support to the Sales and Marketing team for conferences, trade shows, and campaigns.
• Administrative: Support senior management, make travel arrangements, handle inbound calls, manage shipping and receiving (light), identify and implement enhancements to operational procedures.
• GSA: Manage Bavelle’s federal government contract.

Qualifications

• 3+ years of Office Management experience
• Accuracy and attention to detail
• Excellent English verbal and written communications skills
• Ability to work both independently and in a team
• Proficiency in QuickBooks
• Proficiency in Microsoft Excel, Word, Outlook, PowerPoint
• Bachelor’s degree, preferably in Business or IT
• References
• Successful background check

Nice to have

• Prior work in IT or Cyber Security environments
• GSA Contract Administration
• ISO and CMMC certification
• Payroll processing
• Fluency in Spanish or Hebrew

Benefits

• Supplemental Insurance
• Retirement Plan with Matching Contributions
• Training & Certifications
• Growth Potential
• Annual Vacation
• Company sponsored events

Some benefits are available for full-time employment only

Location: New York, NY

Onsite position is available immediately, with no hybrid or remote opportunities. Please consider your daily commute when applying.

Work authorization: Citizen or Green Card holders only

Direct hires only - NO RECRUITERS OR AGENCIES

Direct hires only - NO RECRUITERS OR AGENCIES