Part-Time Administrative Associate

GEP Worldwide; New York (NY); On-site; USD 30,000 - 34,000; Part time

Job summary

GEP Worldwide seeks a reliable Part-Time Administrative Associate to support daily office operations in our New York office. The role is on-site, with an initial 3-month trial and a schedule of up to 25 hours per week.

The ideal candidate is dependable, hands-on, flexible, and capable of supporting executives, employees, clients, and visitors in a fast-paced environment.

Qualifications

• Experience in administrative, office coordinator, executive assistant, receptionist, or office support roles.
• Strong communication and customer-service orientation.
• Ability to stay organized and manage multiple priorities.
• Comfortable supporting executives, employees, clients, and visitors in a fast-paced environment.

Responsibilities

• Manage incoming calls, inquiries, visitors, and general office communications.
• Coordinate office mailings, shipments, and mail distribution.
• Maintain inventory of office and kitchen supplies and reorder as needed.
• Coordinate client and internal meetings, including conference room setup and catering.
• Support travel arrangements for employees and clients, including accommodations and transport.
• Assist with facilities-related tasks and coordination for corporate properties and vehicles.
• Provide general administrative support to leadership and staff as needed.

Skills

Administrative

Organization

Communication

Customer Service

Multitasking

Proactive attitude

Tools

Microsoft Office

Outlook

Teams

Job description

As a global leader in procurement and supply chain transformation, we help enterprises harness the power of AI and digital technology to stay ahead in the new economy. Through AI-driven solutions, we enable businesses to operate with greater efficiency and effectiveness, gain competitive advantage, and maximize both business and shareholder value.

We partner with Fortune 500 and Global 2000 enterprises across industries to build high-performing, resilient and sustainable supply chains.

About The Role

We are looking for a reliable, organized, and service-oriented Part-Time Administrative Associate to provide temporary support for day-to-day office operations at our New York office. This person will help ensure the office runs smoothly by managing front-office responsibilities, coordinating meetings and travel logistics, supporting leadership with administrative tasks, and assisting with general office operations.

This is a part-time position based on-site at our New York office. The initial assignment will be a 3-month trial period, with the possibility to extend based on business needs and performance. The role will be up to 25 hours per week.

This is a great opportunity for someone who enjoys being the go-to person in an office environment, is comfortable interacting with employees, executives, clients, and visitors, and can balance a variety of administrative and office support responsibilities.

The ideal candidate will be dependable, hands-on, flexible, and comfortable jumping in wherever support is needed.

What You Will Do

• Manage incoming calls, inquiries, visitors, and general office communications in a professional and courteous manner.
• Coordinate office mailings, shipments, and timely distribution of incoming and outgoing mail.
• Maintain inventory of office and kitchen supplies, and reorder items as needed to support daily office operations.
• Coordinate client and internal meetings, including conference room setup, catering, materials, and overall meeting logistics.
• Support employee transfers and client travel arrangements, including accommodations, transportation, and other travel needs.
• Support ad hoc office and facilities-related tasks, including maintenance coordination for corporate facilities, executive vehicles, and other company properties as needed.
• Provide general administrative support to leadership and employees as needed.

What You Should Bring

• Prior experience in an administrative, office coordinator, executive assistant, receptionist, or office support role.
• Strong communication skills and a professional, customer-service-oriented approach.
• Ability to stay organized, manage multiple priorities, and follow through on tasks in a timely manner.
• Comfort supporting executives, employees, clients, and visitors in a fast-paced office environment.
• Strong attention to detail and ability to anticipate office needs before they become urgent.
• A proactive, flexible attitude and willingness to help with a variety of administrative, office, and facilities-related tasks.
• Ability to work on-site up to 25 hours per week.
• Proficiency with Microsoft Office, Outlook, Teams, and other standard workplace tools.
• Hourly rate: $22 to $25, based on experience.