Office Administrator [AQ-21733]

Aquent; Boston (MA); On-site; USD 30,000 - 45,000; Part time

Job summary

Aquent seeks a part-time Office Manager in Boston to own daily office operations and serve as the hub for facilities and IT coordination. This role supports cross-functional teams and helps maintain an engaging, productive workplace.

The position runs 11am–4pm, Monday–Friday (approx. 25 hours/week). You will manage supplies, coordinate events, handle mail, and assist with onboarding while collaborating with leadership for space planning and headcount needs.

Qualifications

• 2–5+ years in office management or workplace operations.
• Strong service mindset and attention to detail.
• Excellent written and verbal communication; builds relationships.
• Experience managing vendors and coordinating events.
• Proficiency with Google Workspace.

Responsibilities

• Own the day-to-day operations of the office, ensuring a clean, safe, and organized environment.
• Manage office, kitchen, and facilities supplies; oversee inventory and ordering.
• Serve as primary contact for facilities and IT issues; route tickets for resolution.
• Coordinate with building management and vendors for repairs and services.
• Handle all mail and deliveries and distribute to teams.
• Partner with IT, HR, Facilities to support seamless operations.
• Plan, budget, and execute site events and company activities.
• Support on-site meals, snacks, and beverage services.
• Decorate for holidays and support engagement initiatives.
• Gather employee feedback and relay information about the office.
• Maintain internal docs and communication platforms.
• Manage office budget and assist leadership with ad-hoc requests.
• Assist with new hire onboarding and orientation for the local office.
• Support space planning and future headcount needs with leadership.
• Provide support for meetings and broadcasts, ensuring logistics run smoothly.

Skills

Office management

Workplace operations

Attention to detail

Vendor management

Google Workspace

Job description

Aquent is seeking a visionary individual to partner with a groundbreaking company that is revolutionizing its industry through innovative solutions that are shaping the future. This pioneering organization is committed to creating an environment where creativity and productivity flourish, and your role will be central to that mission. As a critical partner, you will be the driving force behind creating an exceptional and seamless experience for team members and visitors alike, directly impacting daily operations and fostering a vibrant company culture. This is an incredible opportunity to make a tangible difference and play a pivotal part in the company's continued success.

Join a team where your contributions will directly influence the daily experience of every team member and visitor, ensuring a vibrant and operationally excellent workplace. This unique opportunity allows you to make a tangible impact, fostering a dynamic culture and supporting the continued success of a visionary team. This is a PART-TIME role: 11 am - 4 pm, Monday through Friday (Approx. 25 Hours Weekly).

What You'll Do

• Own the day-to-day operations of the office, conducting regular walkthroughs to ensure a clean, safe, and organized environment.
• Manage all office, kitchen, and facilities supplies by monitoring stock levels, overseeing inventory, and handling all ordering and restocking.
• Act as the primary point of contact for facilities and IT issues, submitting and monitoring tickets to ensure timely resolution.
• Coordinate with building management and external vendors for repairs, maintenance, cleaning, and other on-site services.
• Handle all mail and deliveries, including receiving and distributing packages to the appropriate teams or individuals.
• Partner with cross-functional teams (IT, HR, Facilities, etc.) to provide on-the-ground support and ensure seamless office operations.
• Plan, budget, and execute a variety of site-specific events, including holiday parties, social gatherings, team-building activities, and other company events.
• Support and coordinate on-site programs, including daily meals, snacks, and beverage services.
• Help create a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives.
• Serve as a key resource for employees, gathering feedback and relaying important information about the office to staff.
• Manage and update internal documentation and communication platforms to keep information current and accessible.
• Manage the office budget, track expenses, and support leadership with ad-hoc administrative requests.
• Facilitate new hire onboarding and orientation for the local office.
• Partner with leadership and the facilities team to assist with space planning and future headcount needs.
• Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly.

Must-Have Qualifications

• 2-5+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth tech environment.
• A proven track record of delivering excellent employee-facing service with strong attention to detail, even in high-demand situations.
• Strong organizational and time management skills, with the ability to manage multiple tasks, handle shifting priorities, and work independently.
• Excellent written and verbal communication skills and the ability to build strong relationships with internal partners, leadership, and external vendors.
• Experience managing vendors, coordinating events, and overseeing day-to-day facilities operations with a proactive, solution-oriented approach.
• Proficiency with Google Workspace.

Other Requirements

PART-TIME: 11am - 4pm, Monday through Friday (Approx. 25 Hours Weekly)