Office Manager

Glocap Business Professionals, Administrative, Operations; United States; On-site; USD 100,000 - 120,000; Full time

Job summary

A Healthcare AI startup is seeking an organized and proactive Office Manager to ensure smooth operations. Responsibilities include overseeing daily office management, managing vendors, supporting onboarding processes, and maintaining office budgets. Candidates should have 2–5+ years of relevant experience, strong communication and organizational skills, and proficiency in modern workplace tools. This position offers a full-time role in a dynamic environment that emphasizes process development and team support.

Qualifications

• 2–5+ years of office management, administrative, or operations experience.
• Strong organizational and multitasking skills with impeccable attention to detail.
• Excellent communication skills and a natural ability to support others.
• Ability to anticipate needs, solve problems independently, and adapt quickly to changing priorities.
• Comfort working in a dynamic, fast‑scaling environment.

Responsibilities

• Oversee daily office operations and maintain a clean workspace.
• Manage office vendors, supplies, and facility needs.
• Serve as the first point of contact for employees and visitors.
• Coordinate company meetings, events, and team-building activities.
• Support onboarding and offboarding processes.
• Assist with scheduling, travel logistics, and administrative tasks for leadership.
• Maintain office budgets and track expenses.
• Develop and refine operational processes to improve efficiency.
• Uphold a positive workplace culture with employee experience initiatives.

Skills

Organizational skills

Multitasking

Communication skills

Problem-solving

Adaptability

Proficiency with Google Workspace

Proficiency with Slack

Proficiency with Zoom

Education

Bachelor's degree

Tools

Basic project management systems

Job description

Glocap Business Professionals, Administrative, Operations provided pay range

This range is provided by Glocap Business Professionals, Administrative, Operations. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

COMPANY: AI startup

POSITION: Office Manager

LOCATION: New York, NY (onsite Monday-Friday)

HOURS: 9:00AM - 6:00PM with flexibility

BACHELOR'S DEGREE: Required

Our client, a fast-growing Healthcare AI startup, is looking for an organized, proactive Office Manager to keep operations running smoothly. In this role, you'll be the go-to person for office coordination, team support, and day-to-day operational needs that help the team stay focused and productive. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys building processes from scratch, and wants to make a meaningful impact on a scaling company.

Responsibilities of the Office Manager

• Oversee daily office operations, ensuring a clean, organized, and efficient workspace.
• Manage office vendors, supplies, and facility needs, including sourcing and negotiating with external partners.
• Serve as the first point of contact for employees and visitors; manage reception duties as needed.
• Coordinate company meetings, events, off‑sites, and team‑building activities.
• Support onboarding and offboarding processes, including preparing equipment and workspace setup.
• Assist with scheduling, travel logistics, expense reporting, and administrative tasks for leadership as needed.
• Maintain office budgets, track expenses, and ensure cost‑effective purchasing.
• Develop and refine operational processes as the company scales, introducing tools and systems to improve efficiency.
• Uphold a positive, inclusive workplace culture through thoughtful employee experience initiatives.

Requirements of the Office Manager

• 2–5+ years of office management, administrative, or operations experience (startup experience a plus).
• Strong organizational and multitasking skills with impeccable attention to detail.
• Excellent communication skills and a natural ability to support others.
• Ability to anticipate needs, solve problems independently, and adapt quickly to changing priorities.
• Comfort working in a dynamic, fast‑scaling environment where processes are still being built.
• Proficiency with modern workplace tools (Google Workspace, Slack, Zoom, basic project management systems, etc.).

Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Project Management, and Customer Service

Industries

Health and Human Services

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