Office Manager at Series B AI Startup

Bloom Talent; New York (NY); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Unlimited PTO

Catered lunches

Job summary

An AI fintech startup in New York is seeking an Office Manager to manage daily office operations, vendor relationships, and new employee onboarding. The ideal candidate should have over 3 years of experience in a similar role, preferably in a fast-growing startup environment. This full-time position offers a salary between $100-120K and benefits including unlimited PTO and catered lunches.

Qualifications

• 3+ years of experience as an Office Manager or similar role in a fast-growing startup environment.
• Experience managing vendor relationships and budgets is strongly preferred.
• Ambitious and resourceful, with a passion for solving problems creatively.

Responsibilities

• Oversee daily office operations to ensure an organized and efficient work environment.
• Manage vendor relationships and office budgets.
• Assist with onboarding new employees and coordinate team events.

Skills

Excellent communication skills

Vendor relationship management

Problem-solving skills

Organizational skills

Proficiency in Microsoft Office

Proficiency in Google Workspace

Job description

High-growth AI fintech startup is looking for an Office Manager to support their growing team in New York. This is an on-site role based in NoHo in NYC. 100-120K+ DOE + benefits, unlimited PTO, catered lunches!

Overview

As Office Manager, you will oversee day-to-day office operations, manage vendors, track and manage office budgets, assist with onboarding new employees, coordinate team events and off-sites, and foster a positive work environment.

Responsibilities

• Oversee daily office operations to ensure an organized and efficient work environment.
• Manage office and supply inventory to support workplace needs.
• Act as a point of contact for service providers and building management.
• Assist with basic IT troubleshooting, escalating issues when necessary.
• Manage relationships with external vendors.
• Track and manage operational budgets, expenses, and invoices. Negotiate contracts with providers when needed.
• Coordinate in-office meetings, including setting up conference rooms and organizing catering needs.
• Assist in planning team events, gatherings, holiday parties, and off-sites.
• Support employee engagement and culture-building initiatives.
• Ensure visitors and guests have a welcoming experience.
• Manage office access, deliveries, and general workplace logistics.
• Support onboarding processes, including workspace setup and employee resources.

Qualifications

• 3+ years of experience as an Office Manager, Workplace Experience, or similar role, ideally in a fast-growing startup environment.
• Experience managing vendor relationships and budgets is strongly preferred.
• Excellent communication skills, both verbal and written, with strong interpersonal skills.
• Ambitious and resourceful, with a passion for solving problems creatively.
• Collaborative, organized, and thoughtful in approach.
• Tech-savvy with proficiency in Microsoft Office and Google Workspace.

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative and Project Management
• Industries: Software Development and Financial Services

Note: This description reflects current expectations; actual duties may evolve with the role.