Office Manager

Insight Global; Baltimore (MD); On-site; USD 27,552 - 41,328; Part time

Benefits offered by this job

Medical, dental, and vision insurance

401k retirement account access with employer matching

Paid sick leave and/or other paid time off

Job summary

A technology-driven philanthropic organization based in Washington D.C. seeks an experienced Office Manager/Administrative Coordinator. This is an onsite role requiring organizational skills and effective communication. Responsibilities include managing office operations, providing administrative support, and coordinating projects and events. Ideal candidates are proactive and thrive in a collaborative environment. This temporary position may convert to full-time based on performance and offers a benefits package from day one.

Qualifications

• Must be available immediately with a start date in late October or early November.
• Experience in administrative roles is preferred.
• Ability to thrive in a collaborative environment.

Responsibilities

• Serve as the first point of contact for visitors.
• Maintain office cleanliness and conduct walkthroughs.
• Coordinate monthly office lunches and team events.
• Assist with light scheduling and calendar coordination.
• Run small projects independently and ensure timely completion.

Skills

Proactive organization

Effective communication

Team collaboration

Job description

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This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $30.00/hr

Insight Global is seeking an experienced Office Manager / Admin to support a technology driven philanthropic organization based in Washington D.C.

This is an onsite role that will work in an office setting 5 days per week, Mondays-Fridays.

We are seeking a proactive, organized, and personable Office Manager / Administrative Coordinator to support our client's 25–30 person office during a parental leave coverage period. This is a hands‑on role that ensures smooth day‑to‑day operations, fosters a positive office culture, and provides light executive support when needed. The ideal candidate thrives in a collaborative environment, communicates effectively, and takes initiative without waiting for direction.

Key Responsibilities

• Office Operations & Culture:
  • Serve as the first point of contact for visitors and manage secure visitor systems.
  • Maintain office cleanliness and conduct walkthroughs to ensure a professional environment.
  • Stock office supplies and snacks; manage vendor relationships
  • Coordinate monthly office lunches and assist with planning modest team events (e.g., holiday party, team bonding activities).
  • Communicate building updates, manage parking passes, and liaise with building management for access and event coordination.
  • Provide backup support for IT facilities booking systems (training provided).
• Administrative Support
  • Act as receptionist and manage general inquiries.
  • Assist with light scheduling and calendar coordination for executives as needed.
  • Support COO/SVP during parental leave coverage for the current admin lead.
  • Coordinate catering for executive meetings and retreats.
• Project & Event Coordination
  • Run small projects independently and ensure timely completion.
  • Communicate proactively with leadership and the broader team to keep everyone informed.
  • Help organize internal events that promote engagement and team culture.

Temporary Role with potential to convert to full‑time based on performance.

Seeking someone who is available immediately (Late October, Early November 2025 start date)

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Employees and EEO Policies

We are an Equal Opportunity Employer and are committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities.

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative
• Office Administration