Office Manager

LHH Recruitment Solutions; New York (NY); On-site; USD 115,000 - 125,000; Full time

Benefits offered by this job

Bonus potential

Comprehensive benefits

Paid time off (PTO)

Job summary

LHH Recruitment Solutions in New York City is seeking an experienced Office Manager to oversee day-to-day operations, vendor relationships, event coordination, and executive support. 5+ years in office management and the ability to handle confidential information are required.

You will collaborate with HR and leadership to foster a positive workplace, manage calendars and travel, support onboarding, and back up the Executive Assistant team as needed to ensure a seamless office experience.

Qualifications

• Bachelor's degree preferred.
• 5+ years of office management, workplace experience, executive assistant, or administrative operations experience.
• Prior experience supporting senior executives or C-suite leadership strongly preferred.
• Exceptional organizational, multitasking, and project management skills.
• Strong communication and interpersonal skills with a customer-service mindset.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and workplace collaboration tools.
• Experience managing vendors, budgets, and workplace operations.
• Comfortable working onsite in a fast-paced, collaborative environment.

Responsibilities

• Oversee daily office operations and ensure the workplace is well-maintained, organized, and operating efficiently.
• Manage relationships with building management, vendors, suppliers, and service providers.
• Coordinate office maintenance, repairs, security access, and workplace safety initiatives.
• Maintain office inventory, including supplies, equipment, and pantry stock.
• Lead onboarding logistics for new hires, including workspace setup, office orientation, and facility access.
• Partner with HR and leadership to support employee engagement initiatives, company events, and office culture programs.
• Manage conference room scheduling and ensure meeting spaces are prepared and properly equipped.
• Track office budgets, process invoices, and monitor vendor expenses.
• Provide backup administrative support to senior executives during absences, peak periods, or special projects.
• Manage calendars, coordinate meetings, and assist with scheduling across multiple stakeholders.
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Prepare meeting materials, presentations, agendas, and expense reports.
• Support executives with confidential correspondence and administrative requests.
• Assist with board meetings, leadership offsites, and company-wide events as needed.
• Plan and coordinate office meetings, team celebrations, employee recognition programs, and corporate events.
• Assist in organizing executive meetings, town halls, and client-facing events.
• Serve as the primary point of contact for office visitors and external guests, ensuring a professional and welcoming experience.

Skills

Organizational skills

Multitasking

Project management

Communication

Discretion

Customer service mindset

Vendor management

Budget management

Education

Bachelor's degree

Tools

Microsoft Office Suite

Workplace collaboration tools

Job description

Position Overview

We are seeking a highly organized, proactive, and service-oriented Office Manager to oversee the day-to-day operations of our clients New York City office while serving as a backup to the Executive Assistant team as needed. This role will be responsible for creating a seamless office experience for employees, visitors, and leadership while ensuring administrative, operational, and cultural initiatives are executed efficiently.

The ideal candidate is a polished professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can seamlessly shift between office operations, event coordination, vendor management, and executive support responsibilities.

Key Responsibilities

• Oversee daily office operations and ensure the workplace is well-maintained, organized, and operating efficiently.
• Manage relationships with building management, vendors, suppliers, and service providers.
• Coordinate office maintenance, repairs, security access, and workplace safety initiatives.
• Maintain office inventory, including supplies, equipment, and pantry stock.
• Lead onboarding logistics for new hires, including workspace setup, office orientation, and facility access.
• Partner with HR and leadership to support employee engagement initiatives, company events, and office culture programs.
• Manage conference room scheduling and ensure meeting spaces are prepared and properly equipped.
• Track office budgets, process invoices, and monitor vendor expenses.
• Provide backup administrative support to senior executives during absences, peak periods, or special projects.
• Manage calendars, coordinate meetings, and assist with scheduling across multiple stakeholders.
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Prepare meeting materials, presentations, agendas, and expense reports.
• Support executives with confidential correspondence and administrative requests.
• Assist with board meetings, leadership offsites, and company-wide events as needed.

Events & Workplace Experience

• Plan and coordinate office meetings, team celebrations, employee recognition programs, and corporate events.
• Assist in organizing executive meetings, town halls, and client-facing events.
• Serve as the primary point of contact for office visitors and external guests, ensuring a professional and welcoming experience.

Qualifications

• Bachelor's degree preferred.
• 5+ years of office management, workplace experience, executive assistant, or administrative operations experience.
• Prior experience supporting senior executives or C-suite leadership strongly preferred.
• Exceptional organizational, multitasking, and project management skills.
• Strong communication and interpersonal skills with a customer-service mindset.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and workplace collaboration tools.
• Experience managing vendors, budgets, and workplace operations.
• Comfortable working onsite in a fast-paced, collaborative environment.

What Will Make You Successful

• Strong sense of ownership and accountability.
• Ability to anticipate needs before they arise.
• High level of professionalism and discretion.
• Positive, solutions-oriented approach.
• Flexibility to support changing business priorities and executive needs.

Compensation: $115,000 - $125,000 base salary plus bonus potential, comprehensive benefits, PTO, and additional employee perks.

This role offers an opportunity to be at the center of a dynamic organization, supporting both workplace operations and executive leadership while helping create an exceptional employee experience.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers