Office Manager

AppleOne Employment Services; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

AppleOne Employment Services in San Antonio seeks an Administrative Coordinator who thrives in a busy office. You will manage calendars, prepare professional correspondence and reports, coordinate meetings and travel, and maintain electronic and paper filing systems while supporting payroll, invoicing, and data entry.

This role requires 5+ years of administrative or office support experience, strong Microsoft Office skills (Excel, Outlook, Word), and excellent written and verbal communication.

Qualifications

• 5+ years of administrative or office support experience.
• Strong Microsoft Office skills, including Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and deadlines.
• Professional customer service mindset.
• Experience supporting managers, directors, or executives preferred.
• Bilingual English/Spanish is a plus.

Responsibilities

• Manage calendars, schedules, and appointments
• Prepare professional correspondence and reports
• Coordinate meetings, travel arrangements, and events
• Maintain electronic and paper filing systems
• Support payroll, invoicing, and data entry functions
• Create and update spreadsheets and documents
• Handle confidential information with discretion
• Serve as a liaison between departments, vendors, and clients

Skills

Administrative experience

Calendar management

Communication skills

Prioritization

Customer service mindset

Bilingual EN/ES

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

We're seeking a professional Administrative Coordinator to support a growing business environment. This role is ideal for someone who enjoys wearing multiple hats, managing priorities, and serving as a key resource for leadership, employees, and clients. If you're highly organized, detail-oriented, and thrive in a fast-paced office setting, we'd love to hear from you. We partner with a variety of reputable employers throughout the San Antonio area. Qualified candidates may be considered for multiple opportunities that align with their skills, experience, and career goals.

What You'll Do

• Manage calendars, schedules, and appointments
• Prepare professional correspondence and reports
• Coordinate meetings, travel arrangements, and events
• Maintain electronic and paper filing systems
• Support payroll, invoicing, and data entry functions
• Create and update spreadsheets and documents
• Handle confidential information with discretion
• Serve as a liaison between departments, vendors, and clients

What We're Looking For

• 5+ years of administrative or office support experience
• Strong Microsoft Office skills, including Excel, Outlook, and Word
• Excellent written and verbal communication skills
• Ability to prioritize multiple projects and deadlines
• Professional customer service mindset
• Experience supporting managers, directors, or executives preferred
• Bilingual English/Spanish is a plus

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.