Legal Office Assistant

AppleOne Employment Services; Mountain View (CA); On-site; USD 30,000 - 42,000; Full time

Job summary

AppleOne Employment Services is seeking a professional Office Assistant in Palo Alto, CA for a temp-to-hire role. You will welcome clients, coordinate conference rooms, handle mail, and support daily office operations with a high level of hospitality and professionalism.

The ideal candidate has 1–2 years of customer service experience, strong communication, and the ability to multitask in a fast-paced environment while maintaining discretion and organization.

Qualifications

• 1–2 years of relevant experience in customer service, hospitality, reception, or a similar client-facing role.
• Strong verbal communication, interpersonal, and customer service skills.
• Professional demeanor and ability to interact confidently with clients, visitors, and executive-level customers.
• Excellent organization, attention to detail, reliability, and attendance.
• Ability to multitask, prioritize requests, and remain composed in a fast-paced environment.
• Basic computer skills and familiarity with standard office equipment.
• Ability to handle confidential information with discretion.
• Ability to stand, walk, and lift up to 30 lbs. as needed.
• Ability to work independently and collaborate effectively with a team.

Responsibilities

• Welcome clients, visitors, and business partners, creating a positive and professional first impression.
• Respond to client requests and inquiries with excellent customer service, clear communication, and a solutions-oriented approach.
• Coordinate conference rooms, meeting setups, and on-site services to ensure a smooth client experience.
• Provide reception support, answer telephone calls, direct inquiries, and assist executive-level customers and internal teams.
• Support daily office operations, including mail distribution, shipping and receiving, supply management, and general administrative tasks.
• Assist with copying, printing, scanning, document preparation, filing, and handling confidential or time-sensitive materials.
• Operate and perform basic troubleshooting on copiers, scanners, postage equipment, and other office equipment.
• Maintain organized work areas, supplies, service logs, and quality standards.
• Manage competing priorities while delivering accurate, timely, and professional service.

Skills

Customer service

Communication

Organization

Multitasking

Education

High school diploma or GED

Tools

MS Office

Copier/Scanner

Job description

Job Summary

We are seeking a professional, service-oriented Office Assistant for a temp-to-hire opportunity in Palo Alto, CA. This role is ideal for someone with a strong hospitality or customer service background who enjoys creating a welcoming, professional experience for clients, visitors, and executive-level customers. You will support daily business center operations, including greeting guests, coordinating conference rooms, responding to client requests, and assisting with general office services. Additional responsibilities include mail handling, document preparation, shipping and receiving, and administrative support. The ideal candidate is proactive, dependable, highly organized, and comfortable managing multiple priorities in a fast-paced, client-facing environment. Candidates with experience in hotels, concierge services, guest relations, corporate reception, or other hospitality-focused roles are encouraged to apply.

Key Responsibilities

• Welcome clients, visitors, and business partners, creating a positive and professional first impression.
• Respond to client requests and inquiries with excellent customer service, clear communication, and a solutions-oriented approach.
• Coordinate conference rooms, meeting setups, and on-site services to ensure a smooth client experience.
• Provide reception support, answer telephone calls, direct inquiries, and assist executive-level customers and internal teams.
• Support daily office operations, including mail distribution, shipping and receiving, supply management, and general administrative tasks.
• Assist with copying, printing, scanning, document preparation, filing, and handling confidential or time-sensitive materials.
• Operate and perform basic troubleshooting on copiers, scanners, postage equipment, and other office equipment.
• Maintain organized work areas, supplies, service logs, and quality standards.
• Manage competing priorities while delivering accurate, timely, and professional service.

Compensation and Benefits

• Pay: $26 per hour.
• Location: Palo Alto, CA.

Required Qualifications and Skills

• High school diploma or GED.
• 1–2 years of relevant experience in customer service, hospitality, reception, office support, or a similar client-facing role.
• Strong verbal communication, interpersonal, and customer service skills.
• Professional demeanor and ability to interact confidently with clients, visitors, and executive-level customers.
• Excellent organization, attention to detail, reliability, and attendance.
• Ability to multitask, prioritize requests, and remain composed in a fast-paced environment.
• Basic computer skills and familiarity with standard office equipment.
• Ability to handle confidential information with discretion.
• Ability to stand, walk, and lift up to 30 lbs. as needed.
• Ability to work independently and collaborate effectively with a team.

Preferred Qualifications

• Hospitality experience, concierge services, guest relations, corporate hospitality, or guest services.
• Experience in corporate reception, workplace experience, business centers, or client-facing office environments.
• Experience coordinating conference rooms, meetings, or visitor services.
• Previous office services, mailroom, copy center, or document management experience.
• Legal office experience or familiarity with confidential legal documents.
• Knowledge of copiers, printing, scanning, shipping, receiving, and basic equipment troubleshooting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.