Executive Assistant

AppleOne Employment Services; Florida; On-site; USD 65,000 - 90,000; Full time

Job summary

AppleOne is seeking an experienced Executive Assistant to support the CEO and Executive Leadership Team in a fast-paced Computer/IT Services environment in Jacksonville Beach, FL. You will manage complex calendars, travel, meetings, and confidential communications while also overseeing daily office operations and coordinating corporate events.

The role offers high visibility, meaningful responsibility, and the chance to contribute to executive productivity and operational efficiency.

Qualifications

• Provide high-level executive support to the CEO and Executive Leadership Team.
• Manage complex calendars, inboxes, travel, executive meetings, and confidential communications.
• Oversee office management functions, vendor coordination, facilities support, and administrative operations.
• Coordinate corporate events, leadership meetings, offsites, logistics, and related materials.
• 3+ years of experience supporting a CEO, C-suite executive, or senior leadership team.
• Proficiency with Microsoft Office Suite and general business applications.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, judgment, discretion, and confidentiality.
• Self-motivated, resourceful, dependable, and comfortable working independently.

Responsibilities

• Manage the CEO's calendar, inbox, scheduling, confidential communications, travel arrangements, and meeting logistics.
• Coordinate executive meetings, leadership presentations, interviews, internal scheduling, and time-sensitive requests.
• Oversee daily office operations, including facilities coordination, vendors, supplies, visitors, equipment tracking, and office services.
• Plan and coordinate corporate events, leadership meetings, offsite gatherings, catering, accommodations, and event materials.
• Maintain organized records, compliance documentation, business registrations, renewals, access credentials, and related administrative requirements.
• Support internal projects, track deadlines, provide status updates, and assist with operational initiatives as assigned.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Office operations

Confidential communications

Communication skills

Discretion

Tools

Microsoft Office Suite

Job description

Job Summary

We are seeking an experienced Executive Assistant to support the CEO and Executive Leadership Team in a fast-paced Computer/IT Services environment in Jacksonville Beach, FL. This opportunity is ideal for a polished, proactive, and highly organized professional who enjoys being a trusted partner to senior leadership while also managing office operations, events, and key administrative processes. This role offers high visibility, meaningful responsibility, and the opportunity to contribute directly to executive productivity and operational efficiency. The work environment is professional, collaborative, and performance-driven, with supportive leadership that values initiative, discretion, accountability, and strong follow-through. The successful candidate will thrive in a role where no two days are exactly the same and where strong organization and judgment make a measurable impact.

Key Responsibilities

• Manage the CEO's calendar, inbox, scheduling, confidential communications, travel arrangements, and meeting logistics.
• Coordinate executive meetings, leadership presentations, interviews, internal scheduling, and time-sensitive requests.
• Oversee daily office operations, including facilities coordination, vendors, supplies, visitors, equipment tracking, and office services.
• Plan and coordinate corporate events, leadership meetings, offsite gatherings, catering, accommodations, and event materials.
• Maintain organized records, compliance documentation, business registrations, renewals, access credentials, and related administrative requirements.
• Support internal projects, track deadlines, provide status updates, and assist with operational initiatives as assigned.

Required Qualifications and Skills

• Provide high-level executive support to the CEO and Executive Leadership Team.
• Manage complex calendars, inboxes, travel, executive meetings, and confidential communications.
• Oversee office management functions, vendor coordination, facilities support, and administrative operations.
• Coordinate corporate events, leadership meetings, offsites, logistics, and related materials.
• 3+ years of experience supporting a CEO, C-suite executive, or senior leadership team.
• Demonstrated ability to manage complex executive calendars, inboxes, scheduling priorities, and travel arrangements.
• Strong experience with corporate event planning, vendor coordination, and office operations.
• Proficiency with Microsoft Office Suite and general business applications.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, judgment, discretion, and confidentiality.
• Self-motivated, resourceful, dependable, and comfortable working independently.

Preferred Qualifications

• Experience in government contracting, professional services, technology, or a similarly structured corporate environment.
• Experience supporting multiple office locations.
• Familiarity with compliance documentation, audit preparation, or security-related administrative processes.
• Experience using HRIS, ERP, or project management platforms.
• Experience using AI tools to improve productivity and administrative workflows.
• Project management certification or equivalent project coordination experience.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.