Office Manager

AppleOne; Guaynabo (PR); On-site; USD 40,000 - 50,000; Full time

Job summary

AppleOne Employment Services is seeking a capable Administrative/Facilities Manager to oversee daily operations, manage facilities, and coordinate procurement in Guaynabo, Puerto Rico.

You will lead administrative staff, support budgeting, asset management, meeting logistics, and vendor relationships, while driving process improvements and cost controls to maintain high service standards across the organization.

Qualifications

• Bachelor’s degree or equivalent combination of education and professional experience.
• Experience in office administration, facilities management, operations coordination, or related field.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Oversee daily administrative operations, office services, supplies, records, internal requests, and general support functions.
• Manage facilities, maintenance, cleanliness, office equipment, furniture, utilities, security, repairs, renovations, and service providers.
• Coordinate procurement, purchase orders, invoice validation, vendor relationships, service agreements, cost comparisons, and payment follow-up.
• Supervise administrative and operational support staff, including training, coaching, performance feedback, delegation, and conflict resolution.
• Support budgeting, expense control, asset management, meeting logistics, visitor services, emergency preparedness, and process improvement initiatives.

Skills

Bilingual English/Spanish

Organizational skills

Time management

Analytical skills

Attention to detail

Multitasking

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Key Responsibilities

• Oversee daily administrative operations, office services, supplies, records, internal requests, and general support functions.
• Manage facilities, maintenance, cleanliness, office equipment, furniture, utilities, security, repairs, renovations, and service providers.
• Coordinate procurement, purchase orders, invoice validation, vendor relationships, service agreements, cost comparisons, and payment follow-up.
• Supervise administrative and operational support staff, including training, coaching, performance feedback, delegation, and conflict resolution.
• Support budgeting, expense control, asset management, meeting logistics, visitor services, emergency preparedness, and process improvement initiatives.

Compensation and Benefits

• Salary range: $40,000.00 to $50,000.00 per year.
• Job type: Direct hire.
• Location: Guaynabo, PR.

Required Qualifications and Skills

• Bachelor’s degree in Business Administration, Management, or a related field, or an equivalent combination of education and relevant professional experience.
• Experience in office administration, facilities management, operations coordination, administrative management, or a related field.
• Strong verbal and written communication skills in English and Spanish.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, planning, time management, analytical, and attention-to-detail abilities.
• Ability to manage multiple priorities, work under pressure, delegate effectively, and operate independently with minimal supervision.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.