Office Coordinator

AppleOne Employment Services; Osseo (MN); On-site; USD 42,000 - 52,000; Full time

Job summary

AppleOne Employment Services in Osseo, MN seeks an Office Coordinator to support daily office operations and create a welcoming environment for employees and visitors. This role covers front-desk coverage, onboarding assistance, supplies coordination, and facilities support.

The ideal candidate is proactive, tech-literate, and comfortable behind the scenes, managing priorities as needed. The position requires independent work, strong organizational skills, and a service-oriented mindset to help

Qualifications

• 3 to 5 years of experience in office coordination, reception, administrative support, or a similar role.
• Strong computer skills and the ability to navigate multiple software platforms and office systems.
• Ability to quickly learn new technology, troubleshoot basic issues, and adapt to new processes.
• Strong communication and interpersonal skills with a professional, service-oriented approach.
• Self-motivated and able to work independently with minimal direction.
• Highly organized with strong attention to detail and the ability to manage changing priorities.
• Reliable, consistent work history.

Responsibilities

• Greet visitors and serve as the first point of contact for employees, guests, and business partners.
• Support onboarding activities, including access cards, desk setups, office tours, and supply coordination.
• Manage office supplies, food ordering, common area readiness, and conference room preparation.
• Provide general administrative and facilities support to help maintain an efficient and welcoming workplace.
• Monitor conference room schedules and proactively prepare for unexpected visitors or meetings.
• Utilize office technology, computer systems, and scheduling tools to support daily operations.
• Manage competing priorities while ensuring daily office needs are addressed.

Job description

Job Summary

We are seeking a dependable, personable, and proactive Office Coordinator to support daily office operations and provide a welcoming experience for employees and visitors. This position will handle front-desk reception, employee onboarding support, office supply and food ordering, and general office and facilities coordination. The ideal candidate is a self-starter who enjoys helping others, is comfortable navigating various technology platforms and office systems, and can manage changing priorities. This person should be able to work independently, take initiative, and step in wherever needed to keep the office running smoothly.

Responsibilities

• Greet visitors and serve as the first point of contact for employees, guests, and business partners.
• Support employee onboarding by preparing access cards, coordinating desk setups, providing office tours, and arranging necessary supplies.
• Manage office supply inventory and coordinate food and catering orders.
• Assist with weekly office breakfast activities and employee engagement initiatives.
• Maintain common areas and conference rooms, ensuring spaces are clean, organized, and ready for use.
• Monitor conference room schedules and proactively prepare for unexpected visitors or meetings.
• Utilize office technology, computer systems, and scheduling tools to support daily operations.
• Provide general administrative and facilities support as needed.
• Manage competing priorities while ensuring daily office needs are addressed.

Qualifications

• Previous experience in office coordination, reception, administrative support, or a similar role.
• Strong computer skills and the ability to navigate multiple software platforms and office systems comfortably.
• Quick to learn new technology, troubleshoot basic issues, and adapt to new processes.
• Strong communication and interpersonal skills with a welcoming, service-oriented approach.
• Self-motivated and comfortable working independently with minimal direction.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Comfortable taking initiative, identifying needs, and finding solutions.
• Ability to communicate effectively and address challenges when necessary.
• Reliable and consistent work history.

Required Qualifications and Skills

• Coordinate daily office operations, front-desk coverage, visitor support, and employee-facing administrative needs.
• Support onboarding activities, including access cards, desk setups, office tours, and supply coordination.
• Manage office supplies, food ordering, common area readiness, and conference room preparation.
• Provide general administrative and facilities support to help maintain an efficient and welcoming workplace.
• 3 to 5 years of experience in office coordination, reception, administrative support, office management, or a similar role.
• Strong computer skills with the ability to navigate multiple software platforms, scheduling tools, and office systems.
• Ability to quickly learn new technology, follow new processes, and troubleshoot basic office system issues.
• Strong communication and interpersonal skills with a professional, service-oriented approach.
• Self-motivated and able to work independently with minimal direction.
• Highly organized with strong attention to detail and the ability to manage changing priorities.
• Comfortable taking initiative, identifying needs, solving problems, and stepping in where needed.
• Reliable, consistent work history and the ability to thrive in a fast-paced office environment.

Preferred Qualifications

• Experience supporting employee engagement activities, office events, catering coordination, or workplace experience initiatives.
• Prior experience in a front-office role within a professional services, business services, or corporate office environment.
• Familiarity with access card systems, conference room scheduling tools, and basic facilities coordination processes.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.