Bilingual Administrative Assistant

AppleOne; Monterey Park (CA); On-site; USD 30,000 - 41,000; Full time

Job summary

AppleOne Employment Services in Monterey Park, CA is seeking a Bilingual Administrative Assistant to support daily office operations in a fast-paced environment. You will be a key point of contact for employees, customers, vendors, and visitors, fluent in English and Spanish, handling communications, scheduling, records, and documents.

You will support multiple departments including HR, accounting, and operations, and help maintain office organization while contributing to a collaborative team.

Qualifications

• Provide front-office administrative support, including phone coverage, visitor assistance, email communication, and scheduling.
• Prepare reports, correspondence, records, files, and other administrative documents.
• Support data entry, database updates, calendar coordination, office supplies, shipments, and vendor communication.
• Assist departments such as HR, accounting, and operations with day-to-day administrative tasks.
• Fluent in English and Spanish, both written and verbal.
• 2+ years of administrative, office support, or customer service experience.
• Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong data entry, filing, recordkeeping, and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks, manage deadlines, and work effectively in a fast-paced environment.
• Professional demeanor, customer-focused attitude, and strong attention to detail.

Responsibilities

• Answer and direct incoming phone calls and emails while providing courteous and professional communication.
• Greet visitors and deliver front-office support for employees, customers, vendors, and guests.
• Schedule meetings and appointments, coordinate calendars, and support daily office organization.
• Maintain electronic and physical files, assist with data entry, update records, and prepare administrative documents.
• Support HR, accounting, and operations teams with clerical tasks, reporting, vendor communication, supplies, and shipments.
• Translate documents and assist with communication in English and Spanish as needed.

Skills

Front-office support

Phone coverage

Email communication

Scheduling

Data entry

MS Office

Word

Excel

Outlook

Recordkeeping

Job description

Job Summary

A growing organization in Monterey Park, CA is seeking a Bilingual Administrative Assistant to support daily office operations in a professional, fast-paced office environment. This temp-to-hire opportunity is ideal for an organized, customer-focused administrative professional who is fluent in English and Spanish and enjoys being a key point of contact for employees, customers, vendors, and visitors. The Bilingual Administrative Assistant will play an important role in keeping the office running smoothly by managing communications, coordinating schedules, maintaining records, preparing documents, and supporting multiple departments. This position offers the opportunity to work with a collaborative team, supportive leadership, and departments such as HR, accounting, and operations while building a long-term career path in administrative support.

Key Responsibilities

• Answer and direct incoming phone calls and emails while providing courteous and professional communication.
• Greet visitors and deliver front-office support for employees, customers, vendors, and guests.
• Schedule meetings and appointments, coordinate calendars, and support daily office organization.
• Maintain electronic and physical files, assist with data entry, update records, and prepare administrative documents.
• Support HR, accounting, and operations teams with clerical tasks, reporting, vendor communication, supplies, and shipments.
• Translate documents and assist with communication in English and Spanish as needed.

Compensation and Benefits

• Pay range: $22.00 to $30.00 per hour.
• Employment type: Temp-to-hire.
• Location: Monterey Park, CA.

Required Qualifications and Skills

• Provide front-office administrative support, including phone coverage, visitor assistance, email communication, and scheduling.
• Prepare reports, correspondence, records, files, and other administrative documents.
• Support data entry, database updates, calendar coordination, office supplies, shipments, and vendor communication.
• Assist departments such as HR, accounting, and operations with day-to-day administrative tasks.
• Fluent in English and Spanish, both written and verbal.
• 2+ years of administrative, office support, or customer service experience.
• Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong data entry, filing, recordkeeping, and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks, manage deadlines, and work effectively in a fast-paced environment.
• Professional demeanor, customer-focused attitude, and strong attention to detail.

Preferred Qualifications

• Experience supporting HR, accounting, or operations departments.
• Familiarity with ERP, CRM, or HRIS systems.
• Experience in manufacturing, distribution, logistics, or professional office environments.
• Strong Excel skills, including spreadsheets, reporting, and data tracking.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.