Receptionist - Bilingual Spanish

AppleOne Employment Services; San Jacinto (CA); In loco; USD 28.000 - 30.000; Tempo pieno

Vantaggi offerti da questo lavoro

Full benefits after 90 days

Direct hire opportunity

Competitive hourly wage $20–$22

Descrizione del lavoro

AppleOne Employment Services is seeking a bilingual Spanish/English Receptionist for a direct hire opportunity in San Jacinto, CA. The ideal candidate is organized, detail-oriented, and enjoys supporting front desk operations, assisting with accounting-related documentation, and serving as the welcoming first contact for visitors, calls, vendors, customers, and internal teams.

The role supports Accounts Payable, Accounts Receivable, and general office functions in a manufacturing setting.

Competenze

• High school diploma or equivalent required.
• 2–4 years of administrative/receptionist/clerical or accounting support experience preferred.
• Bilingual Spanish and English communication skills required.
• Basic Microsoft Excel and accurate data entry ability required.
• Strong attention to detail, organization, communication, and follow-through.
• Ability to handle confidential information with discretion.

Mansioni

• Answer phones, greet visitors, route inquiries, and provide professional front desk support in English and Spanish.
• Assist Accounts Payable with invoice entry, vendor records, PO matching, payment packet organization, and supporting documentation.
• Support Accounts Receivable by preparing invoices, recording deposits, applying payments, sending statements, and following up on balances.
• Maintain organized electronic and paper files, including invoices, contracts, purchase orders, insurance documents, lien releases, and job records.
• Assist with routine reconciliations, month-end documentation, credit card and receipt organization, and employee expense paperwork.
• Communicate assignment status, deadlines, missing information, and potential delays clearly to supervisors.

Conoscenze

Bilingual Spanish & English

Front desk / receptionist experience

Accounts payable / receivable docs

Data entry accuracy

Communications

Organization & follow-through

Confidentiality & professionalism

Formazione

High school diploma or equivalent

Strumenti

Microsoft Excel

QuickBooks (preferred)

Odoo (preferred)

Descrizione del lavoro

Job Summary

Seeking a Bilingual Spanish Receptionist for a direct hire opportunity in San Jacinto, CA. This role is a strong fit for an organized, detail-oriented administrative professional who enjoys supporting front desk operations, assisting with accounting-related documentation, and serving as a welcoming first point of contact for visitors, callers, vendors, customers, and internal teams.

This position offers a stable administrative support opportunity within a manufacturing environment where accuracy, communication, confidentiality, and follow-through are highly valued. The selected candidate will receive direction and training from leadership while supporting Accounts Payable, Accounts Receivable, and general office functions. This is a great opportunity to join a team-oriented workplace with supportive leadership, structured processes, and the chance to build valuable office and accounting support experience.

Key Responsibilities

• Answer phones, greet visitors, route inquiries, and provide professional front desk support in English and Spanish.
• Assist Accounts Payable with invoice entry, vendor records, purchase order matching, payment packet organization, and supporting documentation.
• Support Accounts Receivable by preparing invoices, recording deposits, applying payments, sending statements, and following up on outstanding balances as directed.
• Maintain organized electronic and paper files, including invoices, contracts, purchase orders, insurance documents, lien releases, and job records.
• Assist with routine reconciliations, month-end documentation, credit card and receipt organization, employee expense paperwork, and other administrative tasks.
• Communicate assignment status, deadlines, missing information, and potential delays clearly and promptly to supervisors.

Compensation and Benefits

• $20 to $22 per hour.
• Direct hire opportunity.
• FULL BENEFITS AFTER 90 DAYS: 401K HEALTH, DENTAL, VISION; 1 WK VACATION; 1 WK SICK, 6 ½ HOLIDAYS PAID

Required Qualifications and Skills

• Provide front desk reception support, including answering phones, greeting visitors, and routing inquiries.
• Assist with accounts payable and accounts receivable documentation, data entry, filing, and follow-up.
• Maintain accurate records and organized job, vendor, invoice, and payment documentation.
• Support administrative office tasks, accounting paperwork, and deadline-driven assignments.
• Bilingual Spanish and English communication skills.
• High school diploma or equivalent required.
• 2 to 4 years of administrative, receptionist, clerical, accounting support, or related office experience preferred based on role level.
• Basic Microsoft Excel skills and accurate data entry ability.
• Strong attention to detail, organization, communication, and follow-through.
• Ability to follow instructions, manage assigned deadlines, confirm priorities, and ask questions when clarification is needed.
• Ability to handle financial, vendor, customer, and employee information with confidentiality.
• Professional phone presence and customer service mindset.

Preferred Qualifications

• Accounting coursework is preferred.
• Familiarity with QuickBooks, Odoo, construction accounting, customer portals, or job file documentation is helpful.
• Experience supporting accounts payable, accounts receivable, lien releases, preliminary notices, or compliance reporting is a plus.
• Prior administrative experience in manufacturing, construction, fabrication, or a similar business environment is preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.