Office Manager

AppleOne Employment Services; Pittsburgh (Allegheny County); Presencial; USD 45.000 - 55.000; Jornada completa

Descripción de la vacante

AppleOne Employment Services is seeking an organized Office Manager for a temp-to-hire role in Pittsburgh, PA. The incumbent will support daily office operations, coordinate tenant communications, and assist with leasing administration across a portfolio of properties.

The ideal candidate has 3–5 years of administrative experience, strong Microsoft Office skills (Excel), and excellent communication. This role offers a stable team environment and cross-functional exposure within real estate

Formación

• Higher education or equivalent professional experience.
• 3–5 years of administrative/office management or property administration experience.
• Proficiency in Microsoft Office, including Excel.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.

Responsabilidades

• Serve as a central communication resource for tenants, vendors, leadership, and internal departments.
• Manage day-to-day office operations and property documentation processes.
• Support lease administration, onboarding, move-in/move-out coordination, and utility coordination.
• Maintain filing systems, spreadsheets, compliance records, and key date tracking.

Conocimientos

Office administration

Multitasking

Communication skills

Educación

Higher education or equivalent experience

Herramientas

Microsoft Office

Excel

Descripción del empleo

Job Summary

We are seeking an organized and professional Office Manager for a temp-to-hire opportunity in Pittsburgh, PA within the real estate and property management industry. This role is ideal for a detail-oriented administrative professional who enjoys supporting daily office operations, coordinating communication, and helping keep property-related processes running smoothly.

The Office Manager will serve as a key point of contact for tenants, vendors, internal team members, and leadership while supporting a portfolio of retail, office, and industrial properties. This position offers the opportunity to work in a stable, team-oriented environment with supportive leadership, cross-functional collaboration, and exposure to leasing, property administration, facilities, accounting, and executive support. Candidates who enjoy variety, organization, and being a central resource within a busy office will thrive in this role.

Key Responsibilities

• Serve as the first point of contact by answering and directing incoming calls, assisting visitors, and coordinating tenant and internal communications.
• Support daily administrative operations for a retail, office, and industrial property portfolio, including filing, recordkeeping, lease documentation, and tenant records.
• Coordinate property-related issues with tenants, vendors, facilities, and internal teams to help ensure timely resolution.
• Assist with leasing administration, tenant onboarding, move-in coordination, move-out processes, utility transfers, and required documentation.
• Support marketing and leasing initiatives by helping update property listings, promotional materials, online content, and company website information.
• Provide administrative support to leadership, accounting, facilities, and general office operations, including board meeting materials, supply inventory, and meeting needs.

Compensation and Benefits

• Compensation: $45,000 to $55,000 per year.
• Employment Type: Temp-to-Hire.
• Location: Pittsburgh, PA.

Required Qualifications and Skills

• Manage day-to-day office administration and serve as a central communication resource for tenants, vendors, leadership, and internal departments.
• Support lease administration, tenant onboarding, move-in and move-out coordination, and property documentation processes.
• Maintain accurate filing systems, spreadsheets, compliance records, insurance certificates, and key date tracking for leases and deadlines.
• Assist with website updates, property marketing support, office coordination, and administrative support across accounting, facilities, and executive functions.
• Higher education or equivalent professional experience required.
• 3 to 5 years of administrative, office management, property administration, or related experience preferred.
• Proficiency in Microsoft Office, including working knowledge of Excel for data entry, formatting, tracking, and maintaining spreadsheets.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and administrative details.
• Excellent written and verbal communication skills with a professional, customer-focused approach.
• High attention to detail and accuracy when handling leases, tenant files, documentation, and compliance records.
• Ability to work collaboratively with tenants, vendors, internal teams, and leadership in a fast-paced office environment.

Preferred Qualifications

• Experience in real estate, property management, leasing administration, or commercial property support.
• Familiarity with accounting practices, lease documentation, tenant records, insurance certificates, utility coordination, and property-related administrative processes.
• Experience updating website content, property listings, marketing materials, or online business information.
• Prior experience supporting executive leadership, accounting teams, facilities teams, or cross-functional office operations.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.