Admin Assistant

AppleOne Employment Services; Santa Barbara (CA); On-site; USD 28,000 - 30,000; Part time

Job summary

AppleOne Employment Services is seeking an experienced Admin Assistant for a contract/temporary opportunity in Santa Barbara, CA. This role suits a detail-oriented professional who keeps office operations organized, supports teams, and ensures daily business activities run smoothly.

The Admin Assistant provides clerical, scheduling, communications, and general office support for 3–5 years of administrative experience, delivering accurate, timely, and dependable support in a professional

Qualifications

• 3–5 years of administrative or clerical experience.
• Strong organizational skills with attention to detail.
• Proficiency with common office software and data entry tools.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative and clerical support to staff and managers.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, organize, and maintain documents and reports.
• Answer phones, respond to emails, greet visitors, and route inquiries.
• Support data entry, filing, and general office organization.
• Assist with special projects and meeting preparation.

Skills

Administrative support

Calendar management

Data entry

Professional communication

Attention to detail

Multi-tasking

Office software

Tools

Microsoft Word

Microsoft Excel

Email clients

Calendaring apps

Job description

Job Summary

We are seeking an experienced Admin Assistant for a contract/temporary opportunity in Santa Barbara, CA. This role is ideal for a detail-oriented administrative professional who enjoys keeping office operations organized, supporting teams, and ensuring daily business activities run smoothly.

The Admin Assistant will play an important role in providing clerical, scheduling, communication, and general office support. This is a great opportunity for someone with 3-5 years of administrative experience who thrives in a professional environment, enjoys working with supportive teams, and takes pride in delivering accurate, timely, and dependable support.

Key Responsibilities

• Provide day-to-day administrative and clerical support to office staff, managers, or department teams.
• Manage calendars, schedule meetings, coordinate appointments, and assist with internal communications.
• Prepare, edit, organize, and maintain documents, reports, correspondence, and records.
• Answer phones, respond to emails, greet visitors, and route inquiries to the appropriate contacts.
• Support data entry, filing, office supply coordination, and general office organization.
• Assist with special projects, meeting preparation, and other administrative tasks as assigned.

Compensation and Benefits

• Pay range: $20 to $22 per hour.
• Job type: Contract/Temporary.
• Location: Santa Barbara, CA.

Required Qualifications and Skills

• Provide administrative and clerical support for daily office operations.
• Coordinate schedules, meetings, communications, and documentation.
• Maintain organized records, files, and office processes.
• 3-5 years of administrative, clerical, office assistant, or related support experience.
• Strong organizational skills with excellent attention to detail and follow-through.
• Proficiency with common office software, including email, calendars, word processing, spreadsheets, and data entry tools.
• Professional communication skills, including phone, email, and in-person interaction.
• Ability to prioritize tasks, manage deadlines, and support multiple team members in a fast-paced environment.
• Reliable, resourceful, and service-oriented with a positive team-focused approach.

Preferred Qualifications

• Experience supporting multiple departments, managers, or cross-functional teams.
• Familiarity with office procedures, document management, and administrative workflow coordination.
• Ability to quickly learn new systems, processes, and internal tools.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.