HR Coordinator

AppleOne Employment Services; Pomona (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

AppleOne is seeking a detail-oriented HR Coordinator to support our California clients in City of Industry and Ontario. The role requires bilingual English/Spanish communication, strong ADP payroll experience, and the ability to support a fast-paced HR team.

You will process bi-weekly payroll, maintain employee records, coordinate onboarding, assist with recruitment, and provide HR administrative support across multiple functions while ensuring confidentiality and compliance.

Qualifications

• Bilingual English/Spanish communication is required.
• 2–3 years of ADP payroll processing experience.
• Associate or bachelor's degree in HR/Business Administration.
• Proficiency with Microsoft Word, Excel, PowerPoint and email tools.

Responsibilities

• Process bi-weekly payroll for salaried and hourly employees using ADP.
• Maintain employee records and support compliance/documentation.
• Coordinate onboarding and new hire orientation logistics.
• Respond to employee inquiries on policies, benefits and HR procedures.
• Support recruitment activities: post jobs, schedule interviews, track checks, update candidates.
• Provide HR administrative support across multiple HR functions.

Skills

Bilingual English/Spanish

HR administration

Payroll processing

Microsoft Office

Communication skills

Attention to detail

Time management

Interpersonal skills

Education

Associate or Bachelor’s degree in Human Resources or Business Administration

Tools

ADP Payroll

Microsoft Excel

HRIS systems

Job description

Job Summary

We are seeking a detail-oriented HR Coordinator for an opportunity in City of Industry and Ontario, CA. This role is ideal for a bilingual English/Spanish human resources professional with strong ADP payroll experience, excellent organization skills, and the ability to support a fast-paced HR department.

Key Responsibilities

• Process salaried and hourly bi-weekly payroll entries in ADP, including data entry, review, and payroll processing support.
• Maintain accurate employee records, support compliance efforts, and assist with audits and documentation requirements.
• Coordinate onboarding and new hire orientation, including scheduling sessions, preparing materials, organizing documents, and supporting compliance.
• Respond to employee inquiries related to policies, benefits, procedures, and general HR matters while maintaining confidentiality.
• Support recruitment activities by posting jobs, scheduling interviews, tracking background checks, updating candidates, and maintaining candidate records.
• Provide HR administrative support, including filing, document management, data entry, employee engagement activities, and HR events.

Required Qualifications and Skills

• Process bi-weekly payroll for salaried and hourly employees using ADP.
• Support onboarding, orientation, compliance documentation, and employee record maintenance.
• Coordinate recruitment activities, interview scheduling, background checks, and candidate communication.
• Provide employee relations and HR administrative support across multiple HR functions.
• Bilingual English/Spanish communication skills are required.
• 2 to 3 years of experience in ADP payroll processing.
• Strong ADP payroll and processing experience is required, including payroll data entry, review, and processing.
• Associate or bachelor’s degree in Human Resources, Business Administration, or a related field.
• Proficiency with Microsoft Word, Excel, PowerPoint, email, internet tools, and internal HR or business applications.
• Strong verbal and written communication skills with the ability to interact professionally with all levels of the organization.
• Excellent attention to detail, accuracy, confidentiality, time management, organization, and follow-through.
• Strong problem-solving, interpersonal, presentation, and conflict resolution skills.
• Ability to work in a fast-paced, dynamic environment with a solid understanding of HR operations.
• Ability to support multiple divisions within a 60-mile radius in Southern California, including travel at least twice per week.

Preferred Qualifications

• HR certification such as SHRM-CP, SHRM-SCP, or PHR.
• Experience supporting hourly recruitment in a high-volume or fast-paced environment.
• Prior experience assisting with employee engagement initiatives, training sessions, recognition programs, or HR events.

Required Qualifications and Skills

• Process bi-weekly payroll for salaried and hourly employees using ADP.
• Support onboarding, orientation, compliance documentation, and employee record maintenance.
• Coordinate recruitment activities, interview scheduling, background checks, and candidate communication.
• Provide employee relations and HR administrative support across multiple HR functions.
• Bilingual English/Spanish communication skills are required.
• 2 to 3 years of experience in HR administration, HR coordination, HR generalist support, payroll, or a related HR operations role.
• Strong ADP payroll and processing experience is required, including payroll data entry, review, and processing.
• Associate or bachelor’s degree in Human Resources, Business Administration, or a related field.
• Proficiency with Microsoft Word, Excel, PowerPoint, email, internet tools, and internal HR or business applications.
• Strong verbal and written communication skills with the ability to interact professionally with all levels of the organization.
• Excellent attention to detail, accuracy, confidentiality, time management, organization, and follow-through.
• Strong problem-solving, interpersonal, presentation, and conflict resolution skills.
• Ability to work in a fast-paced, dynamic environment with a solid understanding of HR operations.
• Ability to support multiple divisions within a 60-mile radius in Southern California, including travel at least twice per week.

Preferred Qualifications

• HR certification such as SHRM-CP, SHRM-SCP, or PHR.
• Experience supporting hourly recruitment in a high-volume or fast-paced environment.
• Prior experience assisting with employee engagement initiatives, training sessions, recognition programs, or HR events.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.