Office & Facilities Operations Coordinator

Broylman Memorial Group; Farmington, Northern (NM, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Broylman Memorial Group is seeking an organized Office Administrator to oversee daily workplace operations and provide high-level administrative support across the organization. This role blends facilities oversight, procedural management, and proactive administrative assistance to maintain productivity and an orderly office.

You will manage vendor relations, assist with basic bookkeeping, prepare reports and presentations, and act as the main point of contact for staff, clients, and vendors.

Qualifications

• Experience in office management, executive assistance, or senior administrative roles preferred.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong time-management and attention to detail.
• Excellent verbal and written communication.
• Proactive problem-solving and ability to troubleshoot bottlenecks.

Responsibilities

• Maintain a clean, organized, and fully operating office environment.
• Oversee vendor relationships, office contracts, building maintenance, and utility management.
• Manage inventory, order office supplies, and monitor office equipment maintenance.
• Primary point of contact for internal staff, external clients, visitors, and vendors.
• Draft, edit, and format documents, correspondence, reports, and presentations.
• Filter and route inbound calls, mail, and general email inquiries.
• Outbound calls and appointment setting to assist with customer acquisition.
• Assist with basic bookkeeping tasks, including processing invoices, expense reports, and petty cash.

Skills

Office management experience

Executive support

Time management

Attention to detail

Communication

Problem solving

Tools

Microsoft Office Suite

Google Workspace

Job description

Broylman Memorial Group is seeking an organized Office Administrator to oversee daily workplace operations and provide high-level administrative support across the organization. This role blends facilities oversight, procedural management, and proactive administrative assistance to maintain productivity and an orderly office.

You will manage vendor relations, assist with basic bookkeeping, prepare reports and presentations, and act as the main point of contact for staff, clients, and vendors.