Brooklyn Administrative & Operations Coordinator

Sbhonline; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

SBHonline in Brooklyn, NY is seeking a highly organized Office Administrator to join our team. You will support daily office operations, manage administrative processes, coordinate documentation, and ensure effective communication with clients, vendors, and staff.

Experience with record-keeping and billing coordination is a plus. The ideal candidate is proactive, dependable, and able to juggle multiple priorities while maintaining accuracy and professionalism.

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication, both verbal and written.

Responsibilities

• Prepare, organize, and manage proposals, contracts, and paperwork.
• Coordinate and maintain insurance documentation and related records.
• Handle calls and emails professionally and timely.
• Maintain filing systems for company records.
• Assist with billing coordination and invoice tracking.
• Monitor deadlines and ensure documentation is completed on time.
• Provide admin support to management as needed.
• Coordinate with clients, vendors, and team members for smooth workflow.
• Maintain confidentiality of sensitive information.
• Identify opportunities to improve office processes.

Skills

Exceptional organizational skills

Attention to detail

Multitasking

Verbal and written communication

Tools

Microsoft Office Suite

Excel

Outlook

Word

Job description

SBHonline in Brooklyn, NY is seeking a highly organized Office Administrator to join our team. You will support daily office operations, manage administrative processes, coordinate documentation, and ensure effective communication with clients, vendors, and staff.

Experience with record-keeping and billing coordination is a plus. The ideal candidate is proactive, dependable, and able to juggle multiple priorities while maintaining accuracy and professionalism.