Office Operations & Admin Coordinator

Barchemy LLC; Donora (PA); On-site; USD 38,000 - 48,000; Full time

Job summary

Barchemy LLC is seeking an organized Office Coordinator to streamline daily operations in our Pennsylvania office. You will manage communications, scheduling, and supplies while supporting staff and cross-team coordination.

Ideal candidates have proven experience in office coordination, strong interpersonal skills, and a professional approach to confidential information. A friendly demeanor and customer-service mindset are a plus as you support various departments.

Qualifications

• Proven experience as an office coordinator or similar role.
• Strong communication and organizational skills.
• Knowledge of office management systems.
• Proficiency in MS Office and office equipment.
• Ability to handle confidential information.
• Customer service experience is a plus.
• Friendly and positive attitude.

Responsibilities

• Answer, screen, and direct phone calls and emails.
• Schedule appointments, organize meetings, and prepare meeting rooms.
• Maintain office supplies inventory, place orders, and verify receipts.
• Assist other departments with supplies.
• Prepare and distribute correspondence, memos, and forms.
• Keep Café stocked and organized.
• Support staff with administrative tasks and projects.
• Assist with new hires, including workstation setup.
• Ensure a clean, safe, and compliant working environment.
• Coordinate office services such as records, and housekeeping.
• Greeting and assist visitors.
• Run errands locally when needed.
• Other duties as assigned.

Skills

Office coordination

Communication skills

Organization skills

Office management software

MS Office

Confidential info handling

Customer service

Friendly attitude

Tools

Office equipment

Job description

Barchemy LLC is seeking an organized Office Coordinator to streamline daily operations in our Pennsylvania office. You will manage communications, scheduling, and supplies while supporting staff and cross-team coordination.

Ideal candidates have proven experience in office coordination, strong interpersonal skills, and a professional approach to confidential information. A friendly demeanor and customer-service mindset are a plus as you support various departments.