Office Operations & Facilities Coordinator

CRB Group; St. Louis, Northern (MO, KY); Hybrid; USD 52,000 - 65,000; Full time

Job summary

CRB is seeking an Office Coordinator to support daily operations and drive efficiency in the local office. The role partners with leadership and administrative teams to ensure a welcoming, well‑organized environment and smooth operations across meetings, facilities, and events.

The ideal candidate is proactive, highly organized, and able to work independently while supporting multiple stakeholders. A long‑term administrative career with discretion and professionalism is a strong fit.

Qualifications

• High School Diploma required; College Degree preferred.
• Minimum 5 years of experience in an office administration or office management role.
• Strong organizational, communication, and time-management skills.
• Ability to work independently with minimal direction and prioritize competing demands.
• Demonstrated ability to collaborate, support team needs, and maintain a positive office environment.
• High degree of discretion and professionalism when handling confidential information.
• Proficiency with Microsoft Office and common office tools (e.g., databases, SharePoint).

Responsibilities

• Coordinate and support overall office operations with Team Leaders and Administrative staff.
• Process accounts payable invoices related to office and facility expenses.
• Coordinate facility management needs including maintenance, renovations, furniture procurement, leasing support, and office equipment.
• Assist with coordination of receptionist coverage and phone schedules.
• Provide administrative support to the Regional Leader, including calendar coordination, meeting preparation, and special requests.
• Coordinate and support office meetings and company events throughout the year.
• Serve as a reliable point of contact for office-related questions and needs.
• Maintain a high level of professionalism and confidentiality when handling sensitive information.

Skills

Organization

Communication

Time-management

Independent work

Discretion

Confidentiality

Education

High School Diploma

College Degree preferred

Tools

Microsoft Office

SharePoint

Databases

Job description

CRB is seeking an Office Coordinator to support daily operations and drive efficiency in the local office. The role partners with leadership and administrative teams to ensure a welcoming, well‑organized environment and smooth operations across meetings, facilities, and events.

The ideal candidate is proactive, highly organized, and able to work independently while supporting multiple stakeholders. A long‑term administrative career with discretion and professionalism is a strong fit.