Office Operations Specialist

Broylman Memorial Group; Ottumwa (IA); On-site; USD 32,000 - 45,000; Full time

Job summary

Broylman Memorial Group is seeking an Office Administrator in Ottumwa, IA. The role supports daily administrative tasks, coordinates interdepartmental communication, and assists staff to boost productivity.

You will manage supplies, files, scheduling, and reporting while onboarding new employees and ensuring accurate records. The ideal candidate has solid office experience, strong multitasking ability, and excellent written and verbal communication skills.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Proven experience in office administration or a related field.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency.
• Coordinate schedules, appointments, and meetings for staff and management.
• Maintain office supplies inventory and place orders as necessary to avoid shortages.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Support the preparation of reports, presentations, and documentation as required.
• Assist in onboarding new employees by preparing workstations and necessary materials.
• Maintain accurate and up-to-date filing systems, both electronic and physical.
• Collaborate with other departments to facilitate communication and workflow.

Skills

MS Office

Organizational Skills

Communication

Multitasking

Scheduling

Filing

Education

High School Diploma or equivalent

Associate degree or higher preferred

Tools

Google Workspace

Project management tools

Job description

Broylman Memorial Group is seeking an Office Administrator in Ottumwa, IA. The role supports daily administrative tasks, coordinates interdepartmental communication, and assists staff to boost productivity.

You will manage supplies, files, scheduling, and reporting while onboarding new employees and ensuring accurate records. The ideal candidate has solid office experience, strong multitasking ability, and excellent written and verbal communication skills.